Ombudsman Specialist

Ombudsman Specialist

Washington, DC

5 Months

Description : The ideal candidate should have a strong background in customer service, particularly in a call center environment. The ability to adapt to a fast-paced and dynamic work environment is crucial, as well as having the capacity to work well under pressure. Ability to manage highly sensitive and potentially volatile escalated communications on behalf of senior leadership through a variety of channels. Communicates professionally and confidently with Senior Leadership, Members of the Board, and management. Must be able to creatively and confidently problem solve, balancing the needs of the member with the constraints of the Association. Exhibits a keen attention to detail, ensuring that work product is factually accurate and written with both the personal brand of senior leadership as well as the

• brand in mind. Individual must possess the skills required to compile reports and provide analysis. Must be able to effectively collaborate, initiate action and adapt to change. Able to make tough decisions and accept challenging assignments.

1.Handling a high volume of customer inquiries via phone, and email in a professional and efficient manner.

2.Providing accurate information about products and services.

3.Ensures all service levels to escalating agencies are met, ensuring quality and content of response, providing thorough and actionable feedback for process improvement to Consumer Care Managers and contact centers.

4.Responds to escalated cases received from

5.Collaborates with key contacts from across the Association including media to ensure that the CEOs response is in line with the goals of the Association and positively promotes the image of

6.Serves as departmental liaison to senior

7.Must be able to gather, extract, review, and consolidate a variety of information and statistical data and prepare standard and ad hoc operational reports.

8.Ensures that the statistical reports produced are accurate, complete, and presentation ready.

9.Crafts well written, researched, and member focused responses for correspondence received by the Ombudsman team.

10.Maintains excellent knowledge of

11.Responsible for researching and resolving complex membership complaints escalated through the contact centers as well as items sent directly to

12.Must be able to clearly articulate resolution both verbally and in writing, strengthening members confidence in

13.Responsible for the processing of escalated external cases to include follow-up with business partners to ensure completion of request within service level.

14.Collaborates with contact center operations to provide feedback regarding emerging trends and identify potential opportunities for additional coaching to minimize future escalations.

15.Individual must be able to problem solve in a fast paced environment and make time sensitive decisions independently.

16.Attention to detail must be impeccable to mitigate negative impact to the Associations reputation.

17.Must have the ability to prioritize multiple high profile requests, meeting deadlines with a superior product.

18.Position requires superior interpersonal skills and the ability to collaborate with individuals in multiple locations, developing partnerships across the Association which enables Ombudsman team to meet service level commitments.

19.Demonstrates

DESIRED EDUCATION, WORK EXPERIENCE AND COMPETENCIES

Completion of a Bachelors degree in Business or Communications and a minimum of 6 years of relevant experience in a correspondence or contact center environment or an equivalent combination of training and experience related to the duties of the position.

Ability to multitask and work efficiently in a fast-paced setting

Skilled in using personal computer, proficient in Outlook, Word, Excel, and PowerPoint.

Able to navigate and interpret company software and knowledge based tools.

Outstanding written and oral communication skills.

Excellent problem solving and analytical skills.

Ability to achieve a strong understanding of

Ability to work in a team environment that is fast paced and results oriented while achieving performance standards.

Strong ownership mindset and resolve to follow-through.

Ability to work flexible shifts as well as flexibility to handle out of hours activity.