Executive Assistant

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purposeto stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you.

Location : Dallas, TX

Team Overview

The Strategic Initiatives Team oversees ADF's regulatory practice, government relations, and Blackstone Fellowship Teams. We challenge federal government regulatory actions, develop model legislation and educate government stakeholders to advance our Generational Wins, and train Christian law students to launch them into highly successful legal careers. This position would support the SVP, who serves on our firm-wide Executive Leadership Team, and the VP to advance these organizational initiatives. This position requires a strong

commitment to Strategic Initiatives activities, organization, efficiency, continuous professional improvement, and an overall standard of excellence.

Key Responsibilities

In this position, you will perform the following tasks for the SVP of Strategic Initiatives and Special Counsel to the President and the VP of Academic Affairs & Strategic Affairs.

Administrative Tasks

Support the preparation of seasonal board, budget, and event-related reports

Maintain organized electronic files for reports, speeches, presentation materials, sponsorships, academic colloquiums and symposiums, and other Strategic Initiatives documents; research, analysis, and electronic database maintenance

Monitor, maintain, and manage complex calendars and schedules

Budgeting

Prepare, process, and submit monthly budget reports, expense reports, and reimbursement requests

Submit sponsorship payments for internal processing and track and communicate with any event-related attendees and the sponsored organizations

Travel and Event Support

Plan, book, and coordinate all aspects of domestic and foreign travel, including flights, accommodations, ground transportation, visas, and ETAs

Schedule and organize virtual and in-person meetings

Support all aspects of organizing and managing academic colloquiums and symposiums, including coordinating with the Events Team

Travel to Strategic Initiatives events to assist with logistics, troubleshooting, and presentation preparation

Communication

Monitor, maintain, and manage high-volume communications, including e-mail, Outlook contacts, phone calls, and voice messages

Support the preparation of speeches and presentations, including editing documents and revising PowerPoints

Minimum Qualifications

Bachelor's degree or equivalent experience

5+ years of experience as an Executive Assistant reporting directly to senior management within a fast-paced and dynamic organization

Travel as needed

Demonstrated proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint

Be a self-directed, creative problem solver able to deliver results with minimal supervision

Handle sensitive and confidential communications and information with the utmost discretion

Be a proactive planner with excellent attention to detail and strong project management skills

Preferred Qualification

Experience using SharePoint, Concur, Teams, and / or Airtable

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

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