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Legal Assistant - Litigation

Legal Assistant - Litigation

Phelps Dunbar LLPRaleigh, NC, US
15 days ago
Job type
  • Full-time
Job description

Description

Phelps Dunbar LLP is an AmLaw 200 full-service law firm. Phelps is seeking an experienced full-time Construction Legal Assistant for a billable position in Raleigh with a minimum of 5 years of experience to support litigators and transactional attorneys in a legal assistant and administrative capacity. Performs various administrative and clerical tasks, including but not limited to responsibilities outlined below.

Essential Duties and Responsibilities :

  • Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
  • Identify most efficient and effective manner to complete tasks.
  • Create, format, edit and proofread Word documents and Excel spreadsheets, including forms for filing liens and other routine filings
  • Formatting briefs, pleadings, correspondences, and other legal documents
  • Prepare shells for attorneys in preparation for all motions, discovery, and trial documents
  • Prepare notebooks, exhibits, and other documentation as assigned
  • File legal documents with state and federal courts (e-filing knowledge is a must)
  • Prepare and edit AIA contracts and custom contracts
  • Performs a variety of administrative functions such as conflict checks, opening new matters, closing matters, preparing engagement letters, creating and filing expense reports, entering attorney time, preparing travel arrangements, and assisting with business development and firm projects
  • Organize, update, and maintain paper and electronic client files
  • Prepare and maintain pleading indexes within the document management system
  • Maintain attorney(s) calendars and emails through Outlook (i.e., scheduling appointments, calendaring); maintain calendar for trial and discovery deadlines
  • Manage and organize client contact lists in Outlook and the Marketing database; assist in supporting business development needs
  • Coordinate and schedule meetings, conference calls, Zoom calls and depositions
  • Regular and predictable attendance is an essential function of the job. Flexibility to work overtime during the week and weekends, as needed

Requirements

Education and Experience Required :

  • A minimum of a high school diploma or GED is required. An associate degree, certificate or related education is preferred. Significant prior experience may be substituted for a combination of the educational requirements.
  • Minimum of 5 years of litigation experience. Construction litigation is a plus.
  • Experience with federal and state court procedures and e-filing requirements

    • Qualifications and Skills Required :

  • Must have excellent proofreading, document formatting, and redlining skills
  • Must have excellent verbal and written communication skills
  • Must have working knowledge and proficiency in using Microsoft Office Suite
  • Must be punctual, meticulous, proactive, reliable and self-motivated
  • Must have the ability to manage time, plan and prioritize various assignments / projects simultaneously, and communicate with team members to resolve conflicting priorities
  • Must be a team player, willing to support other firm members
  • Ability to work in both an independent and team environment
  • Experience with Worksite / iManage document management system

    • Performance Measures :

    The Legal Assistant will be evaluated by the attorneys in the work group and the Office Manager based upon, but not limited, to the following performance criteria :

  • Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work.
  • Expertise with available software and technology tools, understanding of secretarial and office procedures; equipment; legal terminology; attention to detail.
  • Dependability and cooperation with attorneys, clients and other support staff.
  • Adherence to office policies and procedures.
  • Professionalism and ability to communicate effectively and handle multiple priorities.
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    Litigation Legal Assistant • Raleigh, NC, US