Bilingual Administrative Assistant EN / SP – Hybrid

Position : Bilingual Administrative Assistant II – Hybrid Office / Telework

Status : Full-Time

Hours :   Contract Position, 5 days per week, from 8 : 30-5 : 30 with hybrid office / telework

• Must speak fluent Spanish and English

ABOUT THE ORGANIZATION :

This is a fantastic career opportunity for a bilingual professional to start as a temporary contractor with the possibility of becoming converted to an permanent employee of this world-renowned organization. Several of our temporary contractors have been hired by the organization. This organization is a specialized international health agency working with countries throughout the Americas to improve and protect people's health. It is an extremely welcoming and positive work environment which allows some days of telework from home and some days of working in the office on-site in DC. Very metro accessible.

COMPENSATION & BENEFITS :

23 / hr

Career Opportunity with reputable international organization

Hybrid Role (Partially remote telework from home)

Paid Sick Time

Paid Vacation

Health insurance, medical and dental

Free FinFit Financial Wellness Benefit

Free Personal Financial Training Library Benefit

Shopping Discount Program, Workplace Advantage

Employee Assistance Program

Counseling

Legal & Financial Consultations

Pharmacy Discount Card

ESSENTIAL FUNCTIONS :

Administrative Support : support the “Evidence and Intelligence for Action in Health (EIH)” department by handling a broad range of administrative duties, meeting coordination, and travel

Bilingual Drafting : Type information and correspondence in both English and Spanish

Text Editing and Review : Draft, edit, and review different documents and presentations for accuracy and correct spelling in both languages

Translation Support : Prepare draft translations of correspondence and other documents, ensuring clarity and adherence to the Organization's standards and policies.

Document Formatting : Format and prepare a variety of documents in both English and Spanish for final presentation

Review and Proofreading : Review, proofread, and recommend revisions to correspondence and other material for clearance / signature, maintaining high standards in content clarity and accuracy

CORE DUTIES AND RESPONSIBILITIES

Document Handling : Assist in translating documentation, manage the upload process, and ensure completion of translations

Publication Requests : Prepare requests for Publication Internal Bulletins (PIB) and Delegation of Authority as required

Travel Coordination : Make travel arrangements for staff, including preparing travel authorizations, reservations, and handling related requirements.

Virtual Meetings : Organize and host Zoom and Teams meetings.

Regular, dependable attendance and consistent satisfactory or above job performance

Other related duties, as assigned.

EXPERIENCE AND MINIMUM QUALIFICATIONS

Fluent in speaking and writing for both English and Spanish (Required)

Administrative Skills : Proven experience in administrative support, including meeting preparation, budgeting, and travel coordination. (Required)

Translation Abilities : Experience in supporting translation processes for documentation. (Required)

IT Skills : Proficient in using current technology and software, including learning internal system, and using Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word (Required)

PHYSICAL DEMANDS

This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets, generally performed in a professional office setting or home office.

The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.

GENERAL INFORMATION : Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.