Program Assistant I - Mt View Youth Services Center

Education Unit Technical Office Manager

This position exists to provide high-level technical office management for the Education unit and acts as a school registrar and support services as well as organization and execution of delegated duties and support for the educational team. Position is responsible for obtaining and maintaining legal documentation of educational records in TRAILS and / or the student information system, attending to all HR and timekeeping processes for the education team, tracking transcripts, ordering supplies and educational materials, balancing the budget for education, communicating with the assessment department, managing confidential student files, responsible for meeting with students to assess credit and schooling needs and history, monthly reconciliation of P-cards, gathering data, tracking daily attendance and assisting the educational team in any duties as needed. This position runs yearly, quarterly, and monthly reports for quality assurance monitoring, course and credits, graduation plans, and special education communications and timelines which are legal documentation. This position must develop and manage accurate student files, request and supply accurate transcripts, and attend to timekeeping and hiring processes.

This position is responsible for updating and maintaining the school roster using Microsoft Excel and Access and serves as a site expert on the student information system implemented state-wide. This position determines the best reports to track educational outcomes. This position can be assigned the duties as site-based librarian and participates in all required trainings. Communicate with line staff regarding educational rosters daily. Other duties as assigned.