Accounts Payable Specialist

Accounts Payable Specialist

Phoenix, AZ

Vaco is hiring an onsite 4 days a week, Accounts Payable Specialist, for one of our top clients in the Tempe area. As an Accounts Payable Specialist, you will be managing the full accounts payable cycle from invoice receipt to payment processing. This is a contract-to-hire position, paying up to $27 per hour.

Key Responsibilities :

• Oversee invoice intake through Exflow and provide support for finance-related email and mail correspondence.

Process and route invoices, checks, and related documents to appropriate Accounts Payable teams efficiently.

Accurately track, record, and manage financial account data in a timely manner.

Serve as a liaison between vendors and internal teams, addressing invoice and payment inquiries within 24 hours.

Facilitate invoice processing by collecting approvals, reconciling reimbursements, and utilizing the Exflow / Data Capture system.

Resolve vendor inquiries related to past-due invoices by cross-referencing internal accounting systems.

Prepare and process franchisee cost of goods sold (COGS) and quarterly reports in advance of deadlines.

Ensure all invoices received via finance email are uploaded to Exflow Data Capture and follow up on outstanding approvals.

Collect and verify required vendor documentation (W9s, ACH forms, contracts) and enter data into Microsoft D365.

Serve as the primary point of contact for vendor setup, bank verification, and updates to the vendor guide.

Create new vendor profiles in Microsoft D365 and perform TIN (Tax Identification Number) verifications.

Reconcile daily check outsourcing reports from Chase Bank for all corporate entities.

Provide support to the AP team with invoice allocations, account troubleshooting, and special finance projects.

Train new AP team members on Exflow processes and best practices.

Manage offsite document storage and ensure timely processing of signed materials via DocuSign.

Oversee the onboarding of employees to the company credit card program, including issuing cards, resolving lost / stolen issues, and closing accounts.

Act as a key resource for employees and AP staff regarding credit card usage, reconciliation, and fraud-related issues. Qualifications :

2+ years of bookkeeping or AP experience

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.