Administrative Assistant

Job Description

Our client, a leader in commercial real estate, is seeking a reliable and customer-focused Administrative Assistant to support their property management team in Brooklyn, NY . This is a full-time, on-site role operating Monday-Friday 9 : 00am-5 : 00pm . This position starts as a 1-year contract opportunity and pays $20-22 per hour based on experience. This position is ideal for someone who is organized, proactive, and comfortable serving as the first point of contact for tenant inquiries while providing strong administrative support to the Property Manager. The Administrative Assistant will handle daily communication with tenants, enter and track work orders, process purchase orders, and maintain documentation to support the property’s operational efficiency. This opportunity is well-suited for an Administrative Assistant who communicates clearly, collaborates effectively, and thrives in a structured office environment.

Key Responsibilities of an Administrative Assistant

• Answer and route tenant calls, serving as the primary point of contact for inquiries and service requests
• Enter, log, and track work orders for engineering and security teams using internal systems and email
• Create and process purchase orders through the P2P (Procure-to-Pay) platform
• Provide administrative support to the Property Manager, including scheduling, documentation, and coordination
• Maintain organized physical and digital files for accessibility and compliance
• Support general office operations and assist with various ad hoc tasks as needed

Administrative Assistant Qualifications

Preferred Skills for an Administrative Assistant