Business Office Assistant (BLANK AST 3)

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Job ID

82661

Location

Davis

Full / Part Time

Full Time

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Job Summary

Under general supervision of the Contracts and Grants Supervisor, provide administrative support as part of the Department of Earth and Planetary Sciences business office team. Act as first point of contact in the department office. Process travel and entertainment reimbursement reports and confirm reports follow all UC travel policies. Assist with travel arrangements for faculty, graduate students and guests of the department. Provide support to faculty, staff, and students in purchasing supplies and services. Work with campus accounts payable unit to ensure timely payments to our vendors. Submit payroll changes and on-boarding cases for department personnel. Oversee incoming mail and package distribution and assist with outgoing shipments. Arrange conference room reservations. Schedule meetings and assist with event arrangements. Assist Chair and CAO as needed.

Apply By Date : December 8, 2025

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and / or certification if required of the position

• Experience in customer service to effectively interact with and assist diverse groups of people of varying ages and cultural backgrounds.
• Experience using computers and software applications (Microsoft Word, Excel, email) to produce documents with speed and accuracy.
• Experience writing and editing documents and correspondence for accuracy, consistency of format and grammar, and professional appearance and style.
• Analytical skills to anticipate / identify problems and review payroll data.
• Strong written and verbal communication and organizational skills.
• Skills to understand, interpret, and apply federal and state rules, regulations, and policies related to personnel and payroll and travel.
• Organizational and time management skills to set goals; plan and prioritize workload; and complete complex tasks with conflicting demands.
• Knowledge of administrative and business policies and procedures affecting purchasing, payroll and confidentiality of records and information.

Preferred Qualifications

Key Responsibilities

Department Overview

The Earth and Planetary Sciences department is an academic and research department located in the College of Letters and Science at UC Davis. There are 22 administrative and technical staff members, 20 senate faculty, as well as numerous Federation Researchers, Lecturers, Emeritus Faculty, Postdocs, 50 graduate students and 100 undergraduate majors.

POSITION INFORMATION

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC : https : / / ucnet.universityofcalifornia.edu / labor / bargaining-units / index.html

Physical Demands

Mental Demands

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work in a high-traffic environment with constant interruptions. This position is eligible for up to 2 days remote work per week

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit : https : / / hr.ucdavis.edu / departments / recruitment / ucd / selection / background-checks