Administrative Assistant

Administrative Assistant (CFO / COO Support)

Location : New York, NY | Type : Full-Time

Salary : $75,000

Role Overview :

Provide administrative and project support to the CFO / COO and Operations team, helping ensure smooth financial and organizational processes for nonprofit organization dedicated to advancing education and research through programs, events, and fundraising initiatives.

Key Responsibilities :

Manage calendars, travel, expense reports, and presentations for CFO / COO

Coordinate with vendors, auditors, and external partners

Process invoices, expense reports, and payments (ACH / wires)

Assist with reports, audits, and committee / board meeting materials

Maintain records, filings, and digital documentation

Support special projects and internal audits as needed

Qualifications :

2+ years administrative / accounting support experience

Strong organization, communication, and multitasking skills

Proficiency in Microsoft Office; familiarity with Concur, Stampli, or similar systems a plus

Discretion in handling confidential information