Advancement Operations Specialist

Advancement Operations Specialist

The Advancement Operations Specialist supports the Division of University Advancement by coordinating a broad range of operational activities, including finance, budgeting, facilities, procurement, HR processes, and data management. Working collaboratively across the division, this position ensures that Advancement operations run efficiently, comply with University policies, and align with divisional goals. The Specialist reports to the Associate Vice President for Operations Management and contributes to projects that strengthen operational systems and organizational effectiveness across the division. Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis, following a successful period of six (6) months of employment. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

Duties :

a. Financial and Budgetary Coordination

• Assist with budget tracking, expense reporting, and forecasting for Advancement units.
• Support preparation of monthly and quarterly financial reports for leadership review.
• Process invoices, reimbursements, and purchasing requests in collaboration with Procurement and Finance.
• Prepare the monthly Budgetary Position Report; process monthly payroll accounting adjustments and assign costing allocations in coordination with Finance / Payroll.
• Monitor position budgets, salary savings, and vacancy credits.

b. Facilities and Office Operations

c. Contracts, Procurement, and Administrative Support

d. Human Resources and Staff Support

e. Data and Reporting