Executive Assistant

Executive Assistant

The Executive Assistant will provide vital support to PMA-201 Operations Officer.

Responsibilities include :

• Performs complex administrative functions in an extremely fast paced environment
• Manages and processes internal and external tasking
• Interfaces with PEO(U&W) staff and program office leadership
• Works within the Integrated Program Team environment to provide administrative support
• Performs routine clerical and administrative functions
• Drafting correspondence
• Scheduling appointments
• Organizing and maintaining paper and electronic files
• Providing information to callers
• Manages Planner in FS Teams to track misc. tasking
• Assist with putting out the request for responses to PEO, PMA, CLO, OPNAV, etc. taskers and submitting summaries to each by their deadlines
• Manages personnel records for check in / outs.
• Place tickets to assign a phone and desk through the base site
• Updates recall list,
• Updates ORG charts,
• Updates seating charts for Program Office
• Order and pick up name plates & farewell mat materials then assemble, and gather signatures for departing personnel's farewell mats and awards
• Manage PMA-201 spaces in the NAVAIR Reservation System
• Place tickets with facilities for all necessary repairs or improvements to spaces
• Mail unclassified and classified material and log incoming classified material
• Establish and manage Teams channels for Ops, Leadership, and All Hands
• Set up automated flows for Teams Planner notifications
• Build and maintain business rules and SOPs for Operations
• Order office supplies
• Order Military name tags and flight suit patches
• Coordinate MWR activities
• Manage Geedunk
• DTS needs for leadership
• Processing Public Release Requests
• Ensures program office spaces are clean and professional
• Manages NAVAIR reservation systems for the program office
• Screens incoming calls and correspondence and responds independently, as needed
• Requires polished demeanor and sense of decorum. Position requires interfacing with prominent NAVAIR senior leadership and industry representatives
• Perform other job-related tasks as identified

Salary : The projected salary range for this position is $63,000- $73,000; however, this is not a guarantee of salary. Salary will be set based on experience and contractual requirements.