Accounting Clerk

Job Title

Key Responsibilities

Scheduling & Planning

Build and maintain a rolling 46 week die shop schedule covering all mill work and outsourced tooling. Ensure every job is tied to either a mill completion date or an outsourcing plan with vendor and return date. Track lead times and capacity constraints; flag overloads and recommend outsourcing early. Update and publish the schedule weekly (Monday build, Wednesday commitment).

Coordination & Communication

Coordinate with production, engineering, and vendors to align tooling availability with production needs. Communicate changes clearly to the supervisor and management. Work with outside vendors (e.g. H& H) to confirm send-out dates, programs, and weekly capacity.

Data & Reporting

Maintain accurate, current data in Quickbase and related scheduling sheets. Record send-outs, vendor assignments, and expected return dates. Provide weekly reports showing die readiness, load vs. capacity, and buffer status.

Process Discipline

Enforce the rule : no job is promised unless it is on the schedule or on the outsource plan. Drive consistency across all die shop scheduling practices. Eliminate duplicate entry by moving die reviews and records directly into Quickbase.

Skills and Competencies

Strong organizational and scheduling skills. Computer proficiency required; Quickbase or ERP / CMMS system experience preferred. Intermediate to advanced level of knowledge in Microsoft Office. Ability to interpret tooling requirements, job orders, and prints. Clear communication skills across shop floor, management, and vendors. Problem-solving mindset to anticipate conflicts and prevent production delays. Ability to manage multiple priorities in a fast-paced environment.

Experience

Experience in manufacturing scheduling, planning, or tooling coordination. Background in die shop, machining, or tooling inventory management a plus. Vendor coordination or purchasing experience helpful.

Work Environment

Primarily computer-facing office role within the die shop environment. Regular interaction with shop floor staff and vendors. Fast-paced environment requiring accuracy and consistency.

Benefits

Offer competitive benefits; medical, dental, and vision.

Requirements

Minimum of 2 years of experience in Manufacturing Industry. Hands-on experience with QuickBooks and Microsoft Excel. Strong data entry skills with a focus on accuracy and attention to detail. Familiarity with scheduling and inventory planning tools, such as QuickBase. Excellent organizational and time management abilities to handle multiple priorities. Effective communication skills for interacting with vendors, clients, and team members. Problem-solving mindset to address and resolve financial discrepancies.

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