Administrative Assistant

Administrative Assistant

CARE | Charlotte Animal Referral & Emergency is a privately owned 24-hour Emergency and Specialty Referral Hospital in Charlotte, NC that offers its employees a fun company culture, supportive work environment, excellent benefits, and opportunities for growth! Board-certified specialty services offered include Cardiology, Internal Medicine, Neurology, Ophthalmology, Oncology, and Surgery.

We are seeking a highly organized, proactive, and resourceful Administrative Assistant. The Administrative Assistant provides administrative support to CARE by assisting the Senior Administrative Assistant and carrying out independent tasks that ensure smooth daily operations. This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Primary Responsibilities

• Provide administrative support to the Senior Administrative Assistant, including calendar management, meeting preparation, and special projects.
• Serve as a secondary point of contact for staff, vendors, and visitors.
• Draft, edit, and distribute internal communications, reports, and other documents.
• Maintain organized filing systems (electronic and paper).
• Support scheduling and coordination / clean up of meetings, events, and training sessions.
• Assist with office supply management and vendor coordination.
• Track and process expense reports, purchase orders, and invoices.
• Record and distribute meeting minutes and post meeting task lists as needed for the following meetings (this list is subject to change).

Quarterly ER meetings

Special Projects & Organizational Initiatives

Requirements

Education And Experience

Physical Requirements