Capital Equipment Specialist

MISSION STATEMENT

Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.

POSITION OVERVIEW

Assist in ensuring the success of the department by working with the Director of Procurement, to coordinate the development the capital equipment operations to ensure furniture and capital improvements projects meet the goal and objectives that are consistent with and supportive of the Acacia Network mission. The Capital Equipment Specialist have limited supervision responsibilities but is required to collaborate with Acacia affiliates to develop project plans and timelines for project completion.

KEY ESSENTIAL FUNCTIONS

• Provide leadership and support in planning, organizing, and controlling the procurement of capital equipment and furniture for expansion projects.
• Negotiate prices with suppliers to maximize company savings.
• Development of contract agreements for recommended purchases.
• Coordination of sourcing activities with suppliers.
• Develop and implement efficiencies, standardized tools, practices, and procedures shortening the quotation, RFP and decision making and evaluation time.
• Assist with implementing and maintaining procurement policies and reviews on a regular basis to ensure relevance and conformance with best practices and ensure compliance with internal and regulatory policies. Ensures process documents are complete, current, communicated and stored appropriately
• Establish strong relationship building with members of internal departments including Product Development, Procurement, Manufacturing Operations, and Information Technology.
• Identify the most profitable suppliers and initiate business partnerships with vendors who participate with Essensa.
• Examine and re-evaluate existing vendor contracts.
• Performed direct negotiation for significant contracts, corporate relationships, and major capital acquisitions. Reached yearly contractual goals through periodic meetings with major suppliers and key user departments.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Collaborate with key persons to ensure the clarity of the specifications and expectations of the company.
• Implement cost savings programs that include long-term agreements, rebates, market testing, resourcing, value analysis and target pricing, etc.
• Investigate time delays and problem solve to prevent projects delays
• Develop and maintain a positive and ethical relationship with suppliers
• Complete special projects / assignments as requested
• Interface with Accounting regarding supplier payment issues
• Monitor supplier performance i.e., cost, quality, delivery, etc. and initiate corrective actions where necessary.
• Confirmation of submitted invoices to confirm completion prior to payment
• Submission of periodic reports
• Conduct market research on competitors' pricing, product availability, and industry trends in accordance with Acacia funding agency requirements.
• Management of suppliers to ensure completion of projects
• Printing, processing, filing, and distributing purchase orders as required

REQUIREMENTS

WHY JOIN US?

Acacia Network providesa comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.

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