Administrative Assistant - Judicial Services

Job Highlights

Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment

13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year

Salary increases, student loan forgiveness plans, employee assistance programs, and State retirement plans

Job Duties

Assists in composing and distributing original departmental correspondence and conference-related communications to both internal and external clients using in-house office software

Collects, inputs, maintains, organizes, and analyzes data in Excel, and prepares written reports and spreadsheets on departmental activities

Assists with developing, producing, and distributing incidental resource materials (name tags, flyers, and conference participant lists) and assists with the preparation of conference materials (mailings, binders, folders, evaluation forms, expense vouchers)

Develops and maintains departmental files and filing systems. Updates and purges files according to established procedural guidelines

Maintains and distributes calendar of project activities and conference schedules

Receives, acknowledges, tracks, and processes financial interest statements submitted by staff and elected officials of the Unified Judicial System

Reviews invoices of conference-related expenditures for accuracy and inputs required financial data

When necessary, travels independently overnight to conference and meeting facilities, using the most cost-effective mode of transportation. When travel is required, responsible for bringing various conference materials to the site

Assists with website updates

Serves as the office front desk support

Minimum Qualifications

Bachelor's degree from an accredited college or university; OR

Any equivalent combination of experience performing administrative (non-clerical) staff work involving a variety of assignments

An equivalent combination of education, experience, and / or training may be considered

Requirements / Preferences

Satisfactory criminal background check required. Valid driver's license required

Periodic multi-day and overnight statewide travel required

Ability to, manually or with appropriate equipment, transport and move items weighing up to 20 pounds required

Salary information

Starting Annual Salary $42,486 - $50,490

Applicants requiring accommodation, for any part of the application and / or interview process, should contact Human Resources at (717) 231-3309 or human.resources@pacourts.us