Financial Aid Specialist

Location : Honolulu, HI

Job Type : Full-Time Permanent

Job Number : 2025-02339

Department : Office of the Vice President for Academic Strategy System

Division : Office of Student Affairs

Opening Date : 11 / 07 / 2025

Closing Date : 11 / 24 / 2025 11 : 59 PM Hawaii

Position Number : : 0078586

Description

Title : Financial Aid Specialist

Position Number : 78586

Hiring Unit : VP for Academic Strategy, Office of Student Affairs

Location : Manoa Campus

Date Posted : 11 / 07 / 2025

Closing Date : 11 / 24 / 2025

Band : B

Salary :

Additional Salary Information : PBB, minimum $5,434 / month

Full Time / Part Time : Full Time

Temporary / Permanent : Permanent

Funding : General

Duties and Responsibilities

UH Common Scholarship Administration & System Scholarship Oversight

• Updates annual common scholarship electronic system and application and develops new electronic features as needed (e.g., transcript upload, UH single sign on, Banner integration).
• Coordinates closely with financial aid staff at all campuses in managing the common scholarship electronic system to ensure timeliness and accuracy.
• Administers and manages promotion, selection, & communication of UH System scholarships.
• Updates selections & re-awards as needed by utilizing Banner data and common scholarship application system and coordinates awardee information with campuses.
• Works collaboratively with staff from financial aid offices, UH Foundation, and as appropriate, other offices, programs, faculty and administrators to establish new or update existing scholarships in the common scholarship electronic system.
• Assists students applying through the UH common scholarship application via email, telephone, and outreach events.
• Identifies, analyzes, and resolves / troubleshoots problems utilizing Banner data and common scholarship application system. Escalates to supervisor as necessary to ensure resolution.
• Manages the review and maintenance of scholarship gift agreements and other UH System scholarship documents, reports, etc.
• Provides operational guidance for the common scholarship system and process to financial aid staff at all campuses. Provides training to campuses regarding scholarship administration and selection.
• Provides System guidance and support for the Regents and Presidents Scholarship (RAPS) program, including serving as point of contact for 4-year campus admissions and administrative offices.

Report Generation & Support

Assist with UH System Scholarship Management

Other Management Assistance & Support

Other Duties as Assigned

Minimum Qualifications

Desirable Qualifications

To Apply :

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following : (1) resume; (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met and (3) the names and contact information (telephone number and email addresses) of at least three professional references and (4) copies of educational transcripts with CONFIDENTIAL DATAie. social security number, date of birth REDACTED. If transcripts are unobtainable at time of application, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS MAY NOT BE CONSIDERED.

Note : If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries :

Sierra Uchima-Pyun, 808-956-3169; systempo@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit :

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at : , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link :