Front Desk Specialist - North University

Front Desk Specialist

Harbor Health is looking for a talented Front Desk Specialist to become a member of our team. Harbor Health is an entirely new multi-specialty clinic group in Austin, TX utilizing a modern approach to co-create health with those who get, give, and pay for it, allowing everyone to fully flourish. Join us as we build a fully integrated system that connects care to a better payment model that truly puts the human being at the center. The Front Desk- Patient Access Specialist will join our Clinical Operations team based in Austin, TX.

The Front-Desk Specialists are responsible for interacting with guests in a healthcare setting and managing administrative tasks for the medical team. Their duties include scheduling patient appointments according to provider availability, explaining intake forms to new patients, and processing payments after treatment.

This role will be responsible for :

• Providing initial customer service to all patients including but not limited to, greeting patients, scheduling and confirming patient appointments using a multi-line phone, performing data entry into the electronic medical record system for patient information, and creating patient files
• Quickly answering or properly referring questions
• Notifying providers of patient arrivals
• Providing conflict resolution and responding to patient grievances
• Creating and maintaining confidential patient files and records, filing accordingly
• Ensuring availability of treatment information by retrieving and updating patient records
• Verifying financial records and collecting patient charges while filing and expediting third-party claims
• Maintaining office inventory and equipment by anticipating supply needs and expediting supply orders
• Floating to other facilities as needed and required
• Facilitating patient check-in and check-out. Explaining payment options.
• Collecting and posting patient payments; preparing deposits and following established cash handling procedures
• Completing patient intakes, and conducting insurance verifications and authorizations
• All other duties as assigned

A successful Front-Desk Specialist will have :

Additional preferred skills & experience for someone in this role include :

If you are passionate about health care and you want to create something new together, please apply to be a part of our team!

Position requires prolonged sitting, standing, some bending, stooping, and stretching at their designated workplace. While performing the duties of this job, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, and reach with hands and arms. The employee must be able to lift and / or move up to 50 pounds on a regular basis. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

At Harbor Health, we're transforming healthcare in Austin through collaboration and innovation. We're seeking passionate individuals to help us create a member-centered experience that connects comprehensive care with a modern payment model. If you're ready to make a meaningful impact in a dynamic environment where your contributions are valued, please bring your talents to our team!

Harbor Health is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all clinicians and teammates and actively encourage applications from people of all backgrounds.