Administrative Assistant, Design & Construction

Function :

The Administrative Assistant provides comprehensive administrative support to the Design and Construction department under the leadership of the Senior Vice President of Capital Investments and Design & Construction. Responsibilities include developing and implementing organizational systems to enhance departmental efficiency and assisting the Design and Construction team with various functions, such as budgeting, scheduling, expense reports and database preparation and tracking.

Responsibilities :

• Act as the internal and external liaison for department executives to facilitate efficient daily operations.
• Assist the team with daily workflow, including drafting, typing, proofreading, and editing various documents and communications.
• Coordinate travel arrangements and related logistics.
• Schedule appointments and manage the department Outlook calendar and contacts.
• Arrange meeting logistics, including reserving rooms, coordinating participants, and providing refreshments or catering as needed.
• Organize logistics and action items for departmental initiatives.
• Support the coordination of multi-disciplinary teams for development and capital projects.
• Collaborate with executives to compile written project updates and meeting minutes as needed.
• Maintain an organized electronic and paper filing system for departmental records.
• Process departmental invoices, prepare expense reports, and track reimbursements.
• Screen and manage incoming mail, as well as prepare outgoing mail and overnight deliveries.
• Assist with special projects assigned by the Senior Vice President.
• Serve as a backup receptionist when required.

Requirements

Skills :

Education and Experience :

Work Environment :

Compensation :

RLJ Lodging Trust is an equal-opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.

EOE

Benefits