Administrative Assistant II - Saint Louis, MO

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Overview

In this role, you will perform a variety of services in administrative support.

Your responsibilities will include :

Responding to routine correspondence under own signature or draft response for review on more complex correspondence

Managing calendars for conflicts, schedule updates, block travel time, and ensure team visibility on key dates (e.g., PTO)

Preparing meetings including scheduling, agenda prep, and note-taking for action items and follow-up tracking

Monitoring recurring deliverables and deadlines, ensuring completion (e.g., monthly reports)

Drafting and editing correspondence, summaries, and internal communications

Preparing expense report submissions and processing

Assisting in screening incoming calls or messages to prioritize key communications

Accessing and preparing confidential memos and / or documentation

Coordinating travel logistics, including flights, accommodations, and workspace arrangements

Assisting with Time Sheet entry

Assisting with other duties as assigned within designated

Additional Qualifications / Responsibilities

Education / Experience :

A high school diploma is required; some college or applicable business certification is preferred

3 years minimum of office / clerical experience

To thrive in this role, you'll need :

Strong demonstrated organizational skills with a high-level of attention to detail

Utilize technology effectively - proficiency in Microsoft 365, Teams, and related systems, familiarity with HR platforms a plus.

Maintain strong written and verbal communication standards

Take initiative to identify process improvements and optimize administrative workflows

Maintain strong follow-up ownership, ensuring commitments and deliverables are completed.

Use logical or rational thinking to solve problems; make decisions based on personal judgment

Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Environmental Factors and / or Physical Requirements :

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application / form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.