Legal Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Legal Secretary to join our team on a long-term contract basis. This position is based in Los Angeles, California, and involves providing support to a group of transactional attorneys. The ideal candidate will have significant experience in legal administrative work and possess strong skills in managing schedules, documents, and communications.

Responsibilities :

• Provide comprehensive administrative support to four transactional attorneys, including one part-time attorney.
• Assist with healthcare-related legal documentation, although direct healthcare experience is preferred but not mandatory.
• Manage calendars effectively using scheduling tools to arrange appointments and track deadlines.
• Prepare and edit contracts and legal documents, ensuring accuracy and compliance.
• Utilize software tools such as Outlook, Adobe, and NetDocs to organize and maintain legal records.
• Coordinate with the Firm Administrator for additional administrative tasks as needed.
• Facilitate document redlining and maintain version control for legal agreements.
• Maintain a conscientious and careful approach while handling sensitive information and client communications.
• Ensure all filings and documentation are completed promptly and efficiently.
• Minimum of 5 years of experience as a Legal Secretary or in a similar legal administrative role.
• Proficiency in redlining legal documents and contracts.
• Familiarity with healthcare law and contracts is an advantage.
• Skilled in using ProLaw for calendaring and legal document management.
• Strong organizational abilities and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Experience with scheduling, calendar management, and legal documentation tools.