Oliver Wyman - Executive Assistant II

Executive Assistant

This role offers executive assistant (EA) support to a Managing Partner for the Health and Life Sciences Practice. The selected candidate will be an integral member of the team, fostering collaboration and synergy among key stakeholders to ensure seamless operations and effective communication.

This is a hybrid role that requires three days per week in our office. There is no option to be fully remote.

Key responsibilities include :

• Scheduling high volume of meetings with senior-level executives and clients in a global setting across multiple time-zones
• Acting as representative of Partners and Financial Services (FS) practice when corresponding with clients and senior-level executives
• Preparing and editing documents for Partners and FS team
• Managing administrative activities such as arranging complex domestic and international travel and accommodations, preparing and processing expense reports, arranging visas, and coordinating logistics and catering for internal meetings
• Coordinating practice meetings and off-sites and related administrative needs such as meeting scheduling, logistical planning, preparing and circulating documents, taking meeting notes, capturing and chasing action items
• Handling event planning as needed for dinners, town hall meetings, and social events by selecting the venue / vendor, preparing the budget and managing logistics either personally or through offsite liaisons
• Assisting with administrative projects as necessary
• Providing coverage and back-up support to other Executive Assistants supporting C-level executives
• Acting as central figure and participant in the FS practice to help share information across the team and keep the team connected

Experience required :

Technical skills :

Skills and attributes :