Assistant to Mayor

Job Title : Administrative Assistant To The Mayor

Work Location City Hall - 100 Military Plaza, San Antonio, TX (78205) Work Hours 7 : 45 a.m. - 4 : 30 p.m., Monday - Friday; Additional hours may be required, depending on business needs.

Job Summary

Under direction, is responsible for maintaining communication between the Mayor, the City Council, the City staff, citizens and the media. Responds to and answers, on behalf of the Mayor, inquiries and complaints from the public and provides highly responsible and complex administrative support to the Mayor. Exercises direct supervision over staff. This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Essential Job Functions

• Maintains effective communication between the Mayor, the City Council, City staff, citizens, and the media. Coordinates briefing sessions and meetings, distributes correspondence to appropriate City departments, and prepares response statements to City departments, outside agencies, and citizens.
• Coordinates travel plans for the Mayor, sets travel calendar for the Mayor, and travels with the Mayor as requested.
• Coordinates and supervises the work of staff responsible for providing secretarial and clerical support in the Mayor's Office.
• Coordinates contacts with the media, prepares background information, prepares press statements for the Mayor's Office, and communicates with the media on behalf of the Mayor.
• Responds to and resolves sensitive inquiries and complaints on behalf of the Mayor.
• Receives mail for the Mayor's Office and answers or distributes, as appropriate.
• Represents the City on a variety of boards and committees, attends and participates in meetings on behalf of the Mayor, and stays abreast of issues and policies effecting city governments.
• Makes recommendations of appointees for boards or committees.
• Coordinates special events and functions for the City, contacts community groups and organizations for input, and participates in special events.
• Conducts studies of operational issues, prepares recommendations on results, and evaluates recommended changes on organization, policy, and procedures.
• Provides staff support to a variety of boards and commissions, attends and participates in professional group meetings, and stays abreast of new trends and innovations in the field of municipal administration.
• Provides or coordinates staff training and works with employees to correct deficiencies.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

Applicant Information

Knowledge, Skills, and Abilities