ADMINISTRATIVE ASSISTANT, SR. (PARKS)

Job Description

Job Description

Position will be open until filled.

We are currently seeking :

An Administrative Assistant, Sr. to join our team. In this role, you will provide complex and confidential secretarial support to a Director, Administrator, and / or other senior management / departmental personnel.

Your responsibilities will include :

• Providing complex and confidential secretarial support to a Director and / or other assigned personnel.
• Coordinating administrative operations for area of assignment.
• Preparing and processing various types of correspondence, reports, and other documentation.
• Managing and maintaining departmental records and files in accordance with State regulatory requirements governing the tracking, storage retrieval, and destruction of municipal records.
• Conducting a variety of general accounting functions.
• Providing information and assistance to the public by interacting in a courteous and informative manner, ensuring their needs are met.
• Responding to inquiries regarding departmental operations, policies, programs, and / or services;
• Receiving public complaints and managing those appropriately.
• May supervise, train, and evaluate the performance of assigned personnel.
• Monitoring and ensuring staff compliance with departmental policies, procedures, and applicable regulatory requirements.
• Coordinating the ordering of office and / or other departmental equipment and supplies; monitors and maintains supply inventories; obtains vendor quotes as assigned.
• Collecting, sorting, opening, and distributing departmental mail and packages.
• Processing accounts payable and receivable; entering hours worked for employees for payroll; and coordinating the billing and collection of lease payments.
• Assisting with the preparation, coordination, posting and hosting of monthly advisory board documents including taking, drafting and finalizing meeting minutes.
• Performing a variety of online tasks related to Parks and Recreation services and activities.
• Serving as the coordinator for the City's Adopt-a-Spot program.
• Hours : Monday through Friday, 8 : 00am through 5 : 00pm.
• Periodic work may be needed after normal working hours during the work week, weekends, and holidays.
• Regular and timely attendance is required.

The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Requirements and Skills :

MINIMUM QUALIFICATIONS :

Education and Experience :

Required Licenses or Certifications :

Physical Demands / Work Environment :

Job postings may be withdrawn at any time at direction of the City Manager.