Accounts Payable Specialist

About Our Company

Excellent design can't happen without exceptional people. This value continues to guide our growth. We discover talented people to join our team to collaborate in designing functional yet inspiring spaces. We focus on the principles of innovation, thoughtful design, and technical strength.

About Our Search

Our Baltimore office is seeking an experienced and detail-oriented Accounts Payable Specialist. This role is responsible for managing and processing vendor invoices, ensuring timely and accurate payments, maintaining vendor relationships, and supporting the company's overall financial health. This role requires strong attention to detail, organizational skills, and a solid understanding of accounting principles.

About The Position

• Upload Print Invoices for Billing
• Input and Process vendor invoices
• Preparing Cash Requirements, including short pays for review by Controller and CFO for ACH & Check processing
• Retrieve and provide invoice back up to CFO for review prior to issuance of Checks / ACH payments
• Process Check Runs / ACH
• Phase out checks to trade and sub consultants for bi-weekly checks and convert to ACH payments
• Process Check Requests (including but not all-encompassing permits, contribution / donations and special check requests)
• Process Voided checks and reissue via ACH
• Calculate and submit Sales and Use tax payments
• Field Sub consultant AR questions regarding Remittances and payments
• Process Quarterly Owner Payments
• Verbal ACH verification Vendor's ACH information
• W9 Requests when new vendors are set up
• Assist Controller with 1099 preparation and W9 updating / verification
• Assist Accounting Manager with processing payments of Expense Reports

About Our Culture

Creative. Entrepreneurial. Responsible. We are a firm that understands the benefits of maintaining a work-life balance with a shared end goal of achieving something special. Above all, we care about helping people to realize their potential.

About Our Benefits

Maryland Statement

The projected base salary for this full-time position is $65,000-$75,000. Hord Coplan Macht's salary ranges are determined by role, level, and location, as well as the individual's education, experience, and skillsets. The estimate displayed represents the typical salary range for this position and is just one component of HCM's total compensation package for employees.

EEO Statement

HCM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Accessibility Statement

HCM is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources at 410-837-7311.