Administrative Facilities Planning Coordinator, FT Days

Administrative Facilities Planning Coordinator, FT Days

The Administrative Facilities Planning Coordinator is responsible for performing a wide range of administrative and coordination duties to support the Facilities Planning team. Key responsibilities include entering work orders into the web-based system and processing a high volume of purchase orders and invoices. Also expected to maintain an invoice log to track expenses for off-site properties and assists in compiling budget information for review as directed by the Supervisor, Facilities Planning.

Additionally, this role inputs monthly preventive maintenance data submitted by maintenance team members for the Maintenance Manager's review. Also assigns space request numbers, scans requisitions, and sets up project folders for the CAD Manager. Provides ongoing administrative and communication support to the Supervisor, Facilities Planning, and the Systems Senior Director.

PIH Health is a nonprofit, regional healthcare network that serves approximately 3 million residents in the Los Angeles County, Orange County and San Gabriel Valley region. The fully integrated network is comprised of PIH Health Downey Hospital, PIH Health Good Samaritan Hospital, PIH Health Whittier Hospital, 37 outpatient medical office buildings, a multispecialty medical (physician) group, home healthcare services and hospice care, as well as heart, cancer, digestive health, orthopedics, women's health, urgent care and emergency services. The organization is nationally recognized for excellence in patient care and patient experience, and the College of Healthcare Information Management Executives (CHIME) has identified PIH Health as one of the nation's top hospital systems for best practices, cutting-edge advancements, quality of care and healthcare technology.

Required Skills

• Excellent organizational skills, proficiency in Microsoft Office (Word, Excel), creating and maintaining detailed spreadsheets
• Ability to establish systems and maintain them
• Strong follow-up required
• Ability to manage multiple projects simultaneously
• Ability to communicate across multiple departments
• Ability to collaborate with people from diverse backgrounds
• Excellent communication skills

Required Experience

Required :

High School Diploma

Experience with purchasing and accounts payable procedures

Extensive computer experience with spreadsheets and reports

Preferred :

AA degree

Three years experience in construction project support preferred. Equivalent experience in related area may be acceptable based upon skills.

Minimum Salary

$22.57

Maximum Salary

$37.25