Office Assistant

Office Assistant Position

We are looking for a motivated and adaptable Office Assistant to join our team in Alameda, California. This is a long-term contract position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks in an efficient office environment. You will play a key role in ensuring smooth daily operations by providing administrative support and assisting with office management responsibilities.

Responsibilities :

• Greet visitors and handle incoming calls, including routing messages to internal staff.
• Manage deliveries by coordinating with couriers such as FedEx, UPS, and mail services.
• Assist with general administrative tasks, including document preparation using Microsoft Office Suite (Word, Excel, Outlook).
• Maintain an organized and efficient office environment, ensuring supplies and resources are well-stocked.
• Provide support for email communications, including drafting and managing email campaigns.
• Ensure timely and accurate delivery and distribution of mail within the office.
• Plan and coordinate corporate onsite events.
• Process invoices for office purchases.
• Vendor management.
• Operate and set-up all surveillance office equipment.
• Collaborate with a small team to address day-to-day operational needs in a flexible and efficient manner.
• Adhere to business casual dress code, adjusting attire based on specific office requirements.
• Demonstrate a willingness to learn new processes quickly and adapt to evolving office needs.

Requirements :