Academic coordinator Jobs in Philadelphia, PA

Last updated: 1 day ago

Promoted

Records Coordinator - Office of Academic Services - Penn Engineering

InsideHigherEdPhiladelphia, Pennsylvania

$20.45–$30.00 hourly

Full-time

Records Coordinator - Office of Academic Services - Penn Engineering.The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research,...Show moreLast updated: 2 days ago

Academic Advisor II

Temple UniversityPhiladelphia, Pennsylvania, United States

Academic Advisor II-(24002893).Pennsylvania-Philadelphia-Main Campus-Mitten Hall.Show moreLast updated: 30+ days ago

Promoted

Academic Clinician Faculty Position - Senior Ranks

HealthEcareers - ClientPhiladelphia, PA

Full-time

Feb 19, 2027 at 11 : 59 PM Eastern Time.The Division of Gastroenterology in the Department of Medicine at the Perelman School of Medicine at the University of Pennsylvania seeks candidates for severa...Show moreLast updated: 9 days ago

Promoted

Outreach Coordinator

Main Line Junk and Suburban Solutions MovingPhiladelphia, PA, US

$50,000.00–$60,000.00 yearly

Full-time

Are you a dynamic and driven professional with a passion for networking and relationship-building? Do you thrive on creating connections and generating new business opportunities? Main Line Junk an...Show moreLast updated: 3 days ago

Promoted

Academic Clinician Faculty Position - Senior Ranks

University of PennsylvaniaPhiladelphia, US

Promoted

EXECUTIVE ASSISTANT TO THE CHIEF ACADEMIC OFFICER

PENNSYLVANIA LEADERSHIP CHARTER SCHOOLPA, United States

$25.00 hourly

Full-time

PA Leadership Charter School (Main Office) - West Chester, PA.Pennsylvania Leadership Charter School is a state-wide, public (tuition-free) K-12 online charter school with a substantial number of s...Show moreLast updated: 2 days ago

Promoted

Care Coordinator

Northern Children's ServicesPhiladelphia, PA, US

Full-time

Preferred qualifications include the ability to communicate effectively in Spanish.Under the supervision of the Administrative Director and Clinical Director, the Care Coordinator is responsible fo...Show moreLast updated: 4 days ago

Promoted

Academic or General Dermatologist Opportunity in Philadelphia

CHG HealthcarePhiladelphia, PA, US

Permanent

Some physicians choose to live in the city for ease and convenience, but Philadelphia's suburbs do not lack entertainment opportunities. Some of the best restaurants are located just a few minutes a...Show moreLast updated: 30+ days ago

Promoted

tutor - Academic tutoring

BUKIPhiladelphia city, PA, US

Full-time +1

Do you want to earn money by teaching? Would you like to have a flexible schedule without being in the office all the time? Are you creative and do you like to implement your own teaching strategy ...Show moreLast updated: 30+ days ago

Academic Tutor

Prep Academy TutorsPhiladelphia, Pennsylvania, United States

Prep Academy Tutors is a private in-home and online tutoring company.We deliver flexible and personalized tutoring programs to our Philadelphia, Pennsylvania students. We specialize in all subject a...Show moreLast updated: 30+ days ago

Promoted

Academic / Faculty / Research Physician Assistant

Thomas Jefferson University & Jefferson HealthPhiladelphia, PA, United States

Full-time

The Jefferson College of Population Health is recruiting a faculty member at the Assistant or Associate level who can teach graduate-level courses in epidemiology and public health; provide researc...Show moreLast updated: 1 day ago

Promoted

Academic Neonatologist

Cooper University Health CareCamden, NJ, United States

Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies, and research protocols.We have a co...Show moreLast updated: 27 days ago

Promoted

Manager C, Academic Affairs

The University of PennsylvaniaPhiladelphia, PA, US

$51,824.00–$65,000.00 yearly

Full-time

Manager C, Academic Affairs

Trustees of University of PennsylvaniaPhiladelphia, PA

$51,824.00–$65,000.00 yearly

Full-time

The Academic Manager will provide executive-level administrative support with an advanced level of accountability and will be responsible for assisting in strategic planning and management of compl...Show moreLast updated: 30+ days ago

Promoted

Internal Medicine - Academic Hospitalist Opportunity

Trinity HealthPhiladelphia, PA, United States

Full-time

Trinity Health Mid-Atlantic and Nazareth Hospital have an excellent full-time opportunity for an Internal Medicine physician to join an existing Hospitalist group located in Northeast Philadelphia,...Show moreLast updated: 16 days ago

Promoted

Caregiver Coordinator

Comfort Keepers of Delaware County, Montgomery County and Chester County, PAArdmore, PA, US

Full-time

The Caregiver Coordinator will support the Territory Manager or Vice President of Operations in the daily management of caregiver recruitment, training, onboarding, documentation, and community bui...Show moreLast updated: 16 days ago

Promoted

Billing Coordinator

Center for Oral and Maxillofacial SurgeryWest Deptford Twp, NJ, United States

Full-time

Role and Responsibilities The Billing Coordinator will gather data, calculate charges and fees, and create invoices for billing purposes. Prepares insurance claims with required documents and submi...Show moreLast updated: 1 day ago

Manager C, Academic Affairs

Perelman School of Medicine University of PennsylvaniaPhiladelphia, Pensilvania, US

$51,824.00–$65,000.00 yearly

Full-time

Academic Mentor

Community College of PhiladelphiaPhiladelphia, PA

The Academic Mentor is responsible for providing academic and social-emotional support and mentoring to Gateway to College dual enrollment students. Reporting to the Director Gateway to College, the...Show moreLast updated: 30+ days ago

Records Coordinator - Office of Academic Services - Penn Engineering

InsideHigherEdPhiladelphia, Pennsylvania

2 days ago

Salary

$20.45–$30.00 hourly

Job type

Full-time

Job description

Records Coordinator - Office of Academic Services - Penn Engineering

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Records Coordinator - Office of Academic Services - Penn Engineering

Job Profile Title

Administrative Coordinator

Job Description Summary

Penn Engineering's world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http : / / www.seas.upenn.edu /

The Records Coordinator plays a vital role in supporting undergraduate and graduate (on-campus and online) registrar-related processes for Penn Engineering's registrar team within the Office of Academic Services (OAS). Reporting to the OAS Operations team lead, the coordinator work closely with the Registrar and Assistant Registrar to ensure accurate management of student records, seamless processing of forms, and efficient execution of essential academic functions. This role also involves maintaining compliance with academic policies, providing timely and professional responses to student inquiries, and supporting key academic deadlines and milestones. Success in this position requires strong organizational skills, attention to detail, and a commitment to excellence, offering a rewarding opportunity to contribute in an innovative higher education community.

Job Description

Job Responsibilities

Form Processing and Record Collection

Form Processing : Handle form submissions, especially during peak academic periods. Forms may include :

Independent Study Application registration

CPT Independent Study Application registration

Time Conflict Requests

Application for Individualized Major

Petition approval requests (e.g., late add / late drop)

Data Collection and Reporting : Work with departments and programs to collect data for areas such as course scheduling, course evaluations, expected graduates, registration results, missing grades, and more.

Student Record Management, Maintenance, and Updating

Student Records : Update student records for both undergraduates and graduates, addressing a high volume of data updates, including changes to expected graduation dates and processing financial adjustments for student bills (e.g., refunds due to drops or leaves). Maintain both electronic and paper records, and ensure accurate archiving of records after student separation (five-year retention).

Advisor Data Management : Assist in uploading advisor information into Banner and support other student record-related updates as needed.

Inquiry Response, Communication, and Customer Service

Form Processing Inquiries : Respond to high volumes of inquiries related to form processing, particularly near deadlines.

Support Services : Provide timely responses to student, faculty, and administrative queries, ensuring clear communication and follow-up on issues related to registration and records. Assist in the management of a shared registrar inbox, including triaging and routing requests and inquiries.

Assist the Registrar team with mass communication outreach to students, faculty, and staff as well as individual outreach efforts.

Graduation and Compliance Support

Graduation Support : Assist with graduation audits, ensuring that all requirements are met for both undergraduate and graduate students.

Award Processing : Coordinate the awarding of program or departmental certificates and degrees 3 times a year (May, August, December).

Enrollment and Compliance Monitoring : Track zero enrollments and under-enrollment for each term, particularly affecting graduate students. Monitor and manage unofficial withdrawals processed by the Office of the University Registrar at the end of each term.

Qualifications

Bachelor's degree and one to two years of related experience, preferably in higher education in registrar or student services roles, or an equivalent combination of education and experience.

Proficient with Google Workspace and able to adapt to new tools and technologies.

Demonstrated organizational and planning skills to set work priorities under the pressure of deadlines.

Demonstrated personal and professional initiative, flexibility, and careful judgment.

High attention to detail and confidentiality.

Excellent oral and written communication skills.

Ability to work independently and as a team member.

Master's degree in higher education administration, student affairs, or a related field is strongly preferred.

Experience with student information systems, such as Banner, preferred.

Please submit a cover letter with your resume.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Engineering and Applied Science

Pay Range

20.45 - $30.00 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

Retirement : Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work : Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

Long-Term Care Insurance : In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

Professional and Personal Development : Penn provides an array of resources to help you advance yourself personally and professionally.

University Resources : As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

Flexible Work Hours : Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and / or job structures.

Penn Home Ownership Services : Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

Adoption Assistance : Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit : https : / / www.hr.upenn.edu / PennHR / benefits-pay

To apply, visit https : / / wd1.myworkdaysite.com / en-US / recruiting / upenn / careers-at-penn / job / School-Eng Applied-Sciece 107-Towne / Records-Coordinator Office-of-Academic-Services Penn-Engineering_JR00100394

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