Account coordinator Jobs in Irving, TX

Account Coordinator

Heritage Auctions is looking for a full‑time, experienced Account Coordinator to join its Category Marketing team within the Marketing Department. The role focuses on coordinating a heavy volume of print marketing efforts, campaigns, and content creation—including direct mail, brochures, postcards, print advertisements, and miscellaneous collateral—while ensuring brand consistency in a fast‑paced environment.

Heritage Auctions is one of the nation’s fastest‑growing auction houses, specializing in treasured collectibles from sports, entertainment, luxury handbags, and fine art. Headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities, Heritage Auctions has served over 50 auction categories for almost 50 years.

Responsibilities

Own the end‑to‑end support function for marketing campaigns across specific auctions and categories.

Track deadlines, approvals, and deliverables across multiple categories using project management tools.

Manage print production workflows : create jobs, schedule production, acquire creative assets, communicate job specifications to graphic designers, and interface with print vendors.

Serve and collaborate with category directors and subject‑matter experts from over 50 collectibles, fine art, and luxury lifestyle categories.

Provide marketing copy and images to the graphic design team.

Create media plans, source trade and general interest publications, negotiate advertising rates, and manage insertion orders.

Collaborate with Digital, Operations, Events, and Photography teams to deliver projects on time and within budget.

Liaise with the digital team to schedule and execute digital marketing efforts (emails, web marketing, social media).

Discover unique stories behind auction items through regular interaction with subject‑matter experts.

Identify workflow bottlenecks and recommend improvements.

Run weekly marketing check‑in meetings with category stakeholders to communicate progress, address roadblocks, and align expectations.

Report to the Director of Marketing.

Benefits

Medical, Dental, Vision coverage

Paid time off

401(k) savings plans

Onsite gym with access to a personal trainer

Compensation

Commensurate with experience.

Location

South of Dallas / Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane.

Requirements

2+ years of experience in print marketing, project management, or project coordination.

Experience supporting sales, account management, or client service teams is a plus.

Bachelor’s degree required.

Familiarity with auction business, collectibles, fine art, or luxury lifestyle goods is a plus.

Familiarity with project management software (e.g., Robohead, Asana). Client‑facing or hospitality experience is a plus.

Admin or clerical work experience is a plus.

Proficiency in Microsoft Office Suite : Word (document formatting, templates, mail merge), Excel (spreadsheets, formulas, data reporting), Outlook (calendar management, task coordination, high‑volume correspondence).

What We Are Looking For

Strong communication skills—excellent written and verbal abilities with clarity and professionalism.

Curiosity and adaptability—willingness to learn a new industry and stay open to growth.

Creative mindset—innovative thinker who values diverse ideas and perspectives.

Collaborative professionalism—objective, tactful, and comfortable giving and receiving constructive feedback.

Sound judgment under pressure—ability to prioritize and meet tight deadlines.

Project leadership—hands‑on project management experience strongly preferred.

Agility—skilled at multitasking and flexible enough to pivot quickly as priorities shift.

Work Environment

The successful candidate is a deadline‑driven, reliable self‑starter who can work independently with extreme attention to detail. They must juggle and prioritize a heavy volume of jobs with competing deadlines, knowing when to focus on one project or shift to another.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE.

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