Accounting/Logistics Assistant
New York, New York, United States
$ 60,000.00 - 75,000.00 (US Dollar)
Our client, a chemical manufacturer, is seeking an Accounting and Logistics Assistant in New York.
Major Duties and Responsibilities:
Managing accounting and logistics activities in the United States of America, including but not limited to:
- Prepare and verify daily reports
- Prepare daily income/sales and prepare daily journal entry
- Prepare daily deposits of sales receipts
- Reconcile bank accounts and general ledger accounts
- Communicate with manager and others working on the accounting tasks
- Prepare checks
- Compile monthly reports
- Investigate and collect outstanding invoices
- Issue invoices
- Input AP expenses
- Prepare and submit monthly payment lists to management for approval
- Provide assistance to prepare financial statements
- Bank account reconciliation, manage AR and AP accounts
- Creating invoices, inform payment status and cash collection in a timely manner
- 100% achievement on accuracy to reporting financial information
- Complete accurate purchase orders to HQ office according to customer orders
- Negotiate with HQ office to obtain best shipping schedules for customers
- Contact customers to confirm delivery date and address
- Respond to delivery related inquiries and concerns from customers
- Forward the shipping documents to custom brokers and customers
- Coordinate with the forwarding agent and provide accurate, up-to-date information to customers
- Notify customers about any delivery delays in advance
- Enter the daily PO transactions into our system
- Prepare proper invoice for billing to our customers
- Monitor consignment inventory carefully
- Issuing purchase orders, send invoices and purchase orders, inform delivery status in a timely manner
- Upgrade logistics systems by developing SAP or SAGE process manual detailing filing and shipment tracking methodologies, logistics presentation for sales people
- Provide logistics updates to staff on a weekly or monthly basis
- Ensure all customer support done correctly and on a timely basis
- Accuracy, quality satisfaction
Skill Requirements:
Accounting knowledge skills and abilities
Good verbal and written communication skills
Excellent attention to detail/self-learning skills
Logistics knowledge skills and abilities
Adaptability/continually seeking improvement
Computer literacy and the ability to use various specialist applications
Good analytical and creative problem solving skills
People person who is confident and has a positive personality
Strong organizational and time management skills are critical must adhere to deadlines, multi-task and be able to prioritize
Ability to work both independently, with minimum supervision, and in a team environment
Ability to learn quickly, manage workload in a cooperative and demanding environment
Knowledge and experience with Microsoft Office
Office Policy:
Working hours:
Generally, you will be expected to work 40 hours per week.
The regular office hours are from 9:00 A.M. to 6:00 P.M., with unpaid one hour lunch time between 12:00 noon and 2:00 P.M., Monday through Friday.
Others:
Salary: based salary per calendar year; pay semi-monthly
FLSA Exempt Status: Non-Exempt position
Introductory Period: 3 months
Performance evaluation: annual basis at around the end of the year
Benefits: Medical, Dental, Vision and life Insurance; 401K Plan;
Vacation days: 1-3 years: 10 days; 4-10 years: 15 days; over 10 years: 20 days.
Personal & Sick days: 7 days
Business expense: reimburse reasonable travel expenses
Confidentiality: agree not to disclose our information to others
Employment eligibility: legal resident
At-Will Employment