Accounting assistant Jobs in Louisville, KY

Job Title : Accounting Specialist

Department : Finance

Location : 1865 Arlington Avenue

Reports To : Controller

Job Type : Full-Time | Exempt

Position Summary :

We are seeking a detail-oriented and highly organized Accounting Specialist with a strong background in Accounts Payable and Accounts Receivable to join our finance team. This role is responsible for the accurate and timely processing of vendor invoices, customer billing including AIA progress billing, contract and change order management, and reconciling purchase orders. The ideal candidate will have a solid understanding of accounting principles, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This role is critical in managing the financial health of multiple ongoing projects, ensuring accurate tracking of costs, billing, change orders, and job profitability. The ideal candidate will work closely with estimators, project managers, and procurement teams to monitor budgets, support forecasting, and maintain compliance with contract requirements and accounting standards.

Key Responsibilities :

• Review, code, and enter vendor invoices into the accounting system in accordance with company policies and procedures.
• Reconcile vendor statements and resolve any discrepancies or payment issues promptly.
• Maintain accurate AP aging reports and assist with month-end close to ensure all costs have been entered into accounting software.
• Maintain vendor files and ensure W-9 and COI documentation is up to date
• Track and manage project budgets from contract award through completion for Division 8 & 10 projects.
• Set up jobs in ERP / Accounting system with correct cost codes, budgets, and billing schedules.
• Review project contracts to extract financial terms, billing schedules, retention, and lien release requirements.
• Prepare, submit, and track AIA-style billing, change orders, and owner-directed adjustments.
• Monitor job cost reports and analyze labor, material, subcontractor, and equipment expenses.
• Coordinate with project managers to ensure accurate percent complete reporting and revenue recognition.
• Reconcile subcontractor / vendor payables to committed costs and verify against purchase orders.
• Monitor and manage project-specific compliance including certified payrolls, lien waivers, and insurance certificates.
• Ensure timely collection of receivables and support project closeout, retainage release, and final invoicing.
• Maintain documentation to support audits, financial reviews, and GC / vendor inquiries.

Required Qualifications :

Preferred Skills :

Compensation & Benefits :

Salary Description

50,000 - $58,000