Accounts payable assistant Jobs in Arlington, TX

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Position Description

Job Title : Accounts Payable Specialist

Reports To : AP Supervisor

FLSA Status : Exempt

Location : Shared Services Office, Irving, TX

Summary :

The Accounts Payable Specialist is responsible for accurately and efficiently processing all invoices, managing vendor accounts, and ensuring timely payments. This role involves verifying purchase order invoices, reconciling vendor statements, resolving discrepancies, and maintaining organized financial records. The ideal candidate will be highly detail-oriented, highly analytical, possess strong organizational skills, and have a solid understanding of accounts payable principles and best practices.

Essential Duties and Responsibilities :

• Processes purchase order invoices for overhead allocations, credit cards, and expense reimbursements while ensuring compliance with company policies Regular, consistent and necessary to meet the needs of the business
• Manages outstanding invoices by analyzing the historical data to accurately allocate and / or apply funds.
• Partners with shared service managers to ensure bills and costs are being maintained and processed and allocated appropriately.
• Understanding our contracts and how it applies to charges and catching cost changes
• Monitors payment agreements and identifies payment changes or increases resolving discrepancy in a timely manner.
• Investigates, resolves, or escalates issues with in-depth documentation and recommendation based on research analysis from customer accounts, payment reports, and contracts
• Manages immediate escalations and payment holds, serving as the primary liaison between vendors and sales to facilitate resolution.
• Identifies opportunities for process improvements and automation within the AP function to enhance efficiency, accuracy, and internal controls.
• Facilitates audit inquiries by preparing and submitting documentation as requested driving the completion of each audit request.
• Assists the leadership of the Accounts Payable team and other team members with various research projects and / or special projects
• Performs other duties and responsibilities as assigned
• Must conduct self in an ethical, legal, and responsible manner at all times
• Must adhere to the policies, principles, and guidance within the Employee Handbook and Code of Conduct

Competencies

Education / Experience :

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals

with disabilities to perform the essentials functions. The noise level in the work environment is usually moderate. The workplace is in a corporate office environment and the temperature in the work environment is usually moderate. The position's primary office is the Shared Services, Irving, TX office; however, telework or work at home, on the road, or in a satellite location for portions of the workweek may occur, depending upon project needs and requirements in coordination with your direct supervisor and / or most senior leader of your department.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable the individuals with disabilities to perform the essentials functions. Must be able to occasionally lift and / or move up to 25 pounds and frequently lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate's qualifications, experience, internal equity, and the budgeted amount for the specific role and location.