Accounts payable manager Jobs in Chicago, IL

Accounts Payable Manager

$135,000 - $155,000k;

Finance & Accounting Professional, are you ready to take your career to another level with an organization that will have your interest in mind first? For the past 20 years, CPS has been working with the largest employers, specifically for their accounting and finance needs. We work strategically with our clients to find and match the best accounting and finance professionals to help improve their business.

Here at CPS, Inc, we only work with our clients to directly place quality talent for permanent and full-time positions. Our experienced recruiters spend time getting to know you, what type of work and company culture you like, and what your career goals are moving forward. We use our experience and knowledge of our client companies to find the right match for you. If you are looking to build your career, ready to take on new challenges, and gain the experiences you have always wanted, we want to work with you!

Accounts Payable Manager

Summary

The Accounts Payable Manager is responsible for overseeing the company’s accounts payable function, ensuring accurate and timely processing of invoices, payments, and expense transactions. This role manages the AP team, maintains strong vendor relationships, supports the month-end close process, and ensures compliance with company policies and internal controls.

The Accounts Payable Manager will partner closely with Accounting, Finance, Procurement, and other departments to improve processes, resolve issues, and ensure the accuracy and efficiency of the company’s procure-to-pay operations.

Essential Functions

• Manage and oversee the day-to-day accounts payable operations, including invoice processing, coding, approvals, payment processing, and vendor maintenance.
• Lead, train, and develop the Accounts Payable team, establishing performance expectations and ensuring timely completion of responsibilities.
• Review and approve invoices, expense reports, and payment batches for accuracy, proper coding, appropriate approvals, and compliance with company policies.
• Ensure invoices are processed accurately and timely while maintaining appropriate documentation and internal controls.
• Manage weekly payment runs, ACH, wires, checks, and other payment methods.
• Monitor the AP aging and proactively resolve outstanding invoices, discrepancies, and payment issues.
• Maintain strong relationships with vendors and serve as the escalation point for complex vendor inquiries and disputes.
• Oversee vendor setup and maintenance, including W-9 collection, banking information, tax documentation, and changes to vendor master data.
• Perform and review account reconciliations related to accounts payable, accrued liabilities, and other related accounts.
• Support the monthly, quarterly, and annual close processes, including AP accruals, expense accruals, and cutoff procedures.
• Ensure accurate recording of expenses and liabilities in accordance with U.S. GAAP and company accounting policies.
• Assist with 1099 preparation, reporting, and other applicable tax compliance requirements.
• Partner with Procurement and business stakeholders to monitor purchase orders, receiving, invoice matching, and approval workflows.
• Develop and maintain AP policies, procedures, and internal controls to minimize errors and reduce risk.
• Identify opportunities to automate and streamline AP processes and improve overall efficiency.
• Assist with AP system implementations, ERP upgrades, and process improvement initiatives.
• Prepare and analyze AP-related reports and metrics for Accounting and Finance leadership.
• Support internal and external audits by providing AP documentation, schedules, and supporting information.
• Ensure compliance with company policies, accounting standards, and internal control requirements.
• Perform ad hoc analysis and special projects as requested by Accounting or Finance leadership.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 5+ years of progressive accounts payable or accounting experience, including prior supervisory or management experience.
• Strong understanding of accounts payable processes, general accounting principles, and internal controls.
• Experience managing and developing an AP team.
• Strong knowledge of invoice processing, vendor management, payment processing, and account reconciliations.
• Experience with ERP/accounting systems such as NetSuite, Microsoft Dynamics, SAP, Oracle, Sage Intacct, or similar platforms.
• Advanced Excel skills and strong analytical capabilities.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Ability to collaborate effectively with employees across Accounting, Finance, Procurement, Operations, and other departments.