Accounts payable manager Jobs in Fremont, CA

Responsibilities :

• Receive, verify, and process vendor invoices, ensuring accuracy and compliance with company policies.
• Review purchase orders, contracts, and vendor agreements to validate the accuracy of invoices before payment.
• Process payments for approved invoices via checks, ACH transfers, or credit card transactions, ensuring payments are made on time.
• Maintain an up-to-date list of approved vendors, ensuring accurate payment records.
• Address vendor inquiries regarding payment status, discrepancies, and billing issues.
• Foster positive working relationships with vendors to resolve issues promptly and effectively.
• Reconcile accounts payable records with general ledger accounts to ensure accurate financial reporting.
• Prepare monthly Accounts Payable reports, including aging reports and vendor statement reconciliations, for management review.
• Assist with month-end and year-end closing processes, ensuring AP transactions are correctly recorded in the financial system.
• Ensure proper documentation is attached to invoices for approval, payment authorization, and auditing purposes.
• Track and monitor expense reports submitted by employees, ensuring accuracy and compliance with company policies.
• Assist in categorizing expenses in accordance with the company's chart of accounts.
• Ensure adherence to company policies, internal controls, and accounting procedures in all Accounts Payable activities.
• Help maintain accurate financial records and support audits by providing requested documentation and information.
• Stay updated on applicable tax laws and compliance regulations related to accounts payable functions.
• Identify opportunities for improving Accounts Payable processes, enhancing accuracy, efficiency, and timeliness of payments.
• Collaborate with other departments to streamline workflows and implement best practices for Accounts Payable management.
• Participate in the implementation of new technologies or automation tools that improve accounts payable functions.
• Assist with other accounting and finance tasks as needed, including data entry, filing, and assisting with audits.
• Provide cross-functional support to other team members and departments when necessary.

Qualifications & Skills :

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