Accounts payable specialist Jobs in Honolulu, HI

Job Summary

The Accounts Payable Manager oversees department operations, ensuring timely and accurate transaction processing, compliance with internal controls, and regular data reconciliation and analysis. This role is critical for maintaining and synchronizing the accuracy and integrity of multiple Accounts Payable applications across various subsidiaries and bank accounts.

Essential Responsibilities

Operations and Systems

Ensure efficient, timely, and accurate execution of accounts payable operations.

Manage relationships with banking and system vendors, ensuring fulfillment of master service agreements.

Maintain communication with vendors to resolve open issues.

System Maintenance and Support

Oversee accounts payable business processes and system configurations, including future enhancements.

Develop operational and audit plans to monitor systems to ensure compliance with internal controls and security.

Collaborate with IT and business partners to maintain system interfaces and resolve technical issues.

Manage periodic system upgrades and assess new functionality impacts.

Process Improvement and Leadership

Act as the SME for accounts payable systems, documenting and communicating business processes.

Lead or participate in business re-engineering activities.

Develop and document detailed business process flows, identifying and implementing solutions for process weaknesses.

Ensure successful delivery of major upgrades, enhancements, and implementations.

Identify training needs and establish a training curriculum.

Supervise Accounts Payable Accountants and Accounting Assistants, including performance management, staff development, and training.

Compliance, Tax, and Accounting

Maintain all accounts payable records, reports, computations, and audits.

Work with internal and external auditors to ensure compliance with tax laws and regulations.

Stay updated on tax changes and advise management on implementation impacts.

Oversee month-end and fiscal year-end reconciliation and accruals of payable transactions.

Prepare consolidated reports on professional and legal fees, travel and business expenses, and accounts payable aging.

Generate support and attestations for tax filings.

Serve as the in-house contact for technical tax compliance issues.

Position Requirements

Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed.

Bachelor’s degree in finance, accounting, or a related field.

Minimum of 5 years of related work experience.

At least 3 years of supervisory experience in accounts payable.

Proven experience with automated AP systems.

Proven experience to analyze, reconcile, and synthesize complex information and prepare reports for senior management within deadlines.

Strong analytical and conceptual skills, with a high degree of accuracy.

Customer service oriented, fostering a service-oriented environment.

Excellent knowledge of accounting theory and practices.

Experience managing a large, multi-location accounting function with strong leadership skills.

Proficient in large computerized accounting systems with high transaction volumes.

Excellent verbal and written communication skills to effectively communicate with various levels of management and staff, both internal and external, including vendors and contractors.

Ability to work evening and weekend hours as required to meet goals and objectives.

Preferred Qualifications

Knowledge of Oracle Fusion, PeopleSoft, and / or Concur software systems / applications.

Experience in an education and / or real estate environment.