Activities coordinator • louisville ky
WARE is one of the nation’s largest and most expansive boiler rental, service, education, and training companies.Founded in 1952, WARE is a family-owned organization that has experienced consistent... Show more
Join a talented team of engineering professionals at Vogt Power International Inc.Vogt is based in Louisville, KY and specializes in the design, manufacture and supply of equipment and solutions to... Show more
We are seeking an experienced individual to take on the role of Service Coordinator, who is responsible for dispatching Rudd's Service Technicians to customer sites to obtain optimum efficiency of ... Show more
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The catering coordinator duties include Coordinate drivers and deliveries for the day; After deliveries check with drivers and guests to make sure everything was satisfactory; Ensure all catering a... Show more
GG Media is a forward-thinking company dedicated to delivering high-quality customer experiences through innovation, professionalism, and a strong commitment to excellence.We pride ourselves on bui... Show more
We’re changing lives every day.For both our patients and our team members.Are you innovative and entrepreneurial minded? Is your work ethic and ambition off the charts? Do you inspire others with y... Show more
HiFyve is hiring a Service Coordinator in the heavy equipment industry in Louisville, KY!.HiFyve is hiring a Service Coordinator for a well-established company in the heavy equipment and constructi... Show more
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Do you have strong interpersonal skills and a passion for geriatrics? If so, consider joining our team! We have a unique career opportunity available in our Activities Department.The individual wil... Show more
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Louisville, Kentucky, United States.About the Job Travel Coordinator.Are you passionate about travel and adventure? Join our team as a Voyage Coordinator!.About the Role: As a Voyage Coordinator, y... Show more
Job Title: Quality Coordinator.Location: Louisville, Kentucky.Shift: 8 hours days, 6 days weekly.About the company: Well-established food manufacturing facility known for producing trusted househol... Show more
Klondike Nursing and Rehabilitation Center -.Do you have strong interpersonal skills and a passion for geriatrics? If so, consider joining the Klondike Nursing and Rehab team! We have a unique care... Show more
We are seeking an experienced individual to take on the role of Service Coordinator, who is responsible for dispatching Rudd’s Service Technicians to customer sites to obtain optimum efficiency of ... Show more
At TJX Companies, every day brings new opportunities for growth, exploration, and achievement.You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your... Show more
Event Coordinator - Nationwide, KY.Level Entry Position Type Contractor Job Shift Any Education Level Not Specified Travel Percentage Up to 25% Category Marketing.Are You Seeking a Fun Opportunity?... Show more
The average salary range is between $ 31,197 and $ 49,945 year , with the average salary hovering around $ 35,360 year .
WARE is one of the nation’s largest and most expansive boiler rental, service, education, and training companies. Founded in 1952, WARE is a family-owned organization that has experienced consistent growth for more than 70 years. Our culture is deeply rooted in service, growth, and generosity—core values that guide how we support our customers, our team, and our community.
WARE is seeking an Office Coordinator to serve as the first point of contact for our organization. This role is responsible for creating a welcoming, professional first impression while supporting day-to-day office operations with a proactive, service-oriented mindset. The Office Coordinator plays a central role in keeping the workplace running smoothly by managing reception coverage, office supplies, meetings and events, vendor relationships, and internal communications, while also supporting culture-building initiatives that strengthen employee connection and engagement.
This is a highly visible role that supports both operational efficiency and employee engagement.
Reception & Office Operations
Serve as the first point of contact by answering phones, greeting visitors, and managing front office access
Maintain a professional, organized reception and common areas
Manage daily office readiness, including opening/closing procedures, mail, deliveries, and shared spaces
Order and manage office, printer, cleaning, and snack supplies; monitor inventory and restock as needed
Intranet & Internal Communications
Maintain and manage the company intranet, including employee access, content updates, document publishing, and link accuracy
Coordinate with content owners to ensure timely, accurate internal communications
Post announcements and updates and assist with basic visuals, templates, and formatting
Troubleshoot basic intranet access and navigation issues
Create and distribute the company quarterly newsletter
Administrative & Event Support
Provide general administrative support, data entry, and document preparation aligned with brand standards
Support meetings and events, including scheduling, catering, setup, and logistics
Assist with employee engagement and culture-building initiatives
Coordinate travel arrangements as requested and support general office needs
5+ years of experience in an office environment (front desk, administrative, or coordinator role)
Strong customer service mindset with excellent interpersonal and communication skills
Proven ability to build positive working relationships
Proficiency in Microsoft Office and general comfort with technology
Ability to manage multiple priorities while maintaining a professional presence
Experience coordinating meetings, catering, office events, and basic purchasing
Comfortable learning new platforms and digital tools
Collaborative, adaptable, and flexible approach to work
Ability to pivot joyfully and embrace change
Full-time, in-office, hourly position
Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m.
Paid vacation, PTO, and holidays
Health, dental, vision, life, and disability insurance
Christmas bonus
Opportunity for profit sharing
401(k) with company match
Location: Louisville, KY
Relocation Notice: This position is currently based in Louisville, KY. The company and this role will relocate to New Albany, IN in late summer 2026.
WARE is proud to be an equal opportunity employer and values a workplace built on respect, teamwork, and service.
