Activity coordinator Jobs in Portland, OR

Contracts Coordinator

We are looking for a dynamic Contracts Coordinator who thrives in a collaborative, fast-paced, and innovative environment. As part of a forward-thinking team supporting our corporate client in Beaverton, OR, you will help employees realize their full potential and lead their healthiest, most active lifestyles. This isnt your typical Contracts role; you will procure and coordinate the oversight of vendor contracts to ensure financial integrity and streamlined operations. By actively managing day-to-day subcontractor activities and verifying work quality, you will collaborate closely with the leadership team to ensure all scheduling supports seamless daily operations and budget adherence. In this role, you will partner with leadership and the Aramark legal team to document work requirements, scopes, and standards. Following Aramark procurement processes, you will identify and prequalify candidates who meet client standards, review terms, and provide an organized administrative structure for documentation and vendor communication. Throughout the contract lifecycle, you will monitor reporting, quality performance, and customer satisfaction using Key Performance Indicators (KPIs) to ensure commitment to value-added services. You will be responsible for enforcing contract terms, negotiating scope adjustments, and, when necessary, initiating probationary actions or terminations to maintain excellence.

LifeWorks Restaurant Group, an independently operated division of Aramark, designs custom solutions for clients looking to take amenities to the next level. Our team of forward-thinkers look at each opportunity as an experiencenot a requirementand deliver out-of-this-world, truly sensory experiences, feeding company culture. From the beginning of each client relationship, the team at LifeWorks Restaurant Group establishes a transparency with its partners, from space design and delivery to marketing of the final, branded product.

Job Responsibilities

Learn, understand and uphold Aramarks policies, procedures, and service agreement with the Client.

• Manage contract details to safeguard financial integrity and ensure agreements meet compliance and budgetary guidelines.
• Compile, verify and maintain baseline data on service contract requirements, work requirements, scopes, standards, and specifications. Working closely with the Finance Manager, jointly develop catalogue of procurement documents (prequalification, bid, proposal, contracts, etc.).
• Act as Accounts Payable support by reviewing, validating, and routing vendor invoices to ensure timely and accurate payment processing.
• Process vendor invoices from submission through approval, resolving discrepancies and maintaining clear documentation for financial accuracy.
• Ensure compliance with procurement process and schedule with the leadership team and establish lines of communication and reporting to the Client.
• Review reporting and operation audits and track Key Performance Indicators (KPIs) for safety, productivity (call frequencies, call-backs), process improvements, energy savings, cost reductions and similar best practice initiatives.
• Attend meetings on request, and support remedial or disciplinary actions toward contractors, up to and including termination. Where possible, align Aramarks market presence to either abet contractors genuine improvement initiatives, or replace them with proven performers.

Qualifications

Education

About Aramark

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what youre pursuinga new challenge, a sense of belonging, or just a great place to workour focus is helping you reach your full potential.