Admin assistant • elk grove ca
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We're Hiring: Fleet Payables Admin
We are seeking a detail-oriented and organized Fleet Payables Admin to join our team in Laguna, CA. The ideal candidate will have a solid understanding of accounts payable processes, specifically related to fleet management, and be able to manage vendor relationships effectively.
Location: 27717 Alison Creek Rd, Laguna Hills, CA
Work Mode: Work From Office
Duration: April 2026 - March 2027
What You'll Do:
• Responsible for accounts payable and administrative duties
• Invoice payment and processing in accordance with company and department financial practices
• Conduct reconciliations and statement reviews and resolve any discrepancies
• Proactive tracking and customer alerts for known anticipated payment or warranty concerns
• Resolve any vendor or customer inquiries
• Financial and payables reporting to key stakeholders
• Assist in developing and delivering department reports and scorecards
• Weekly/Period financial reporting to key stakeholders
• Develop team and department standard operating procedures and identify improvement opportunities
• Additional duties as assigned by Manager
Scope of Interactions:
• 50% Internal – a collaboration with field customer, fleet technicians, managers, and payables team
• 50% External – daily interaction with vendors for payables process and issue resolution
Position Level: L02 equivalent
What We're Looking For:
• High School diploma or GED
• Minimum of 2 years’ experience in admin support and fleet operations
• Ability to effectively communicate in a professional and constructive manner internally and with suppliers
• Ability to learn and update multiple accounts payable systems
• Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
• Produce/review various performance reports to drive results
• Strong attention to detail
• Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills
• Ability to work independently and with a team collaboration-based approach to decision making
• Manage communications through phone, email, fax, mail, etc.
• Advanced/Proficient Computer Skills (Outlook, Word, PowerPoint, Excel)
• Able to assist with account management duties
• Demonstrated ability to leveraging system and tools
Ready to make an impact? Apply now and let's grow together!
