Admin assistant Jobs in Irvine, CA

Benefits :

401(k)

401(k) matching

Health insurance

Paid time off

Summit Riser Systems is looking for team player with good organizational and communication skills, motivated, punctual, with great attention to detail

Job Duties Will Include :

• Answer and Route Incoming Phone Calls
• Reviewing Quotes for Accuracy - Ensure each quote has the correct job number; correct quote number; "Bill To" information; billing contact information for future needs (collection calls, etc…).
• Reviewing Customer History - Ensure awarding customer is either existing and on good credit terms or assist in setting up customer for the first time.
• Assist in Payroll - Inputting daily hours of each technician and coding time to appropriate job numbers; Ensure that time is entered fully and allocated to the correct projects.
• Complete "New Vendor" Forms.
• Provide Lien Release Waivers - When required.
• Provide Client / Customer Requests for Certificate of Insurance - When required.
• Assist in some Accounts Payable Functions.

Who We Think Will Be A Great Fit

• Commercial construction experience a huge plus
• Strong attention to detail
• Proficient in Excel
• Experience in QuickBooks Enterprise a plus
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail with flexibility to work across different tasks
• Positive attitude with willingness to help where needed