Admin assistant Jobs in McAllen, TX

Posting Details

Position Information

Posting Number
SRGV8820

Working Title
PROGRAM ASSISTANT

Number of Vacancies
1

Location
Edinburg, Texas

Department
RCV College of Business and Entrepreneurship

FTE
1

FLSA
Non-Exempt

Scope of Job

To provide support and assist with the overall administration and development of specific department programs within the Robert C. Vackar College of Business & Entrepreneurship.

Description of Duties

• Serves as a primary point of contact within the Dean's Office for program-related inquiries by greeting visitors and communicating with students, faculty, staff, and external stakeholders to provide, explain, and disseminate program information and materials.
• Assists with planning, coordinating, and the implementation of graduate and academic program initiatives within the Dean's Office.
• Assists in coordinating Dean's Office academic and special events, including lectures, workshops, meetings, short courses, and related activities.
• Compiles, sorts, and organizes program data for database entry and reporting purposes; maintains accurate records and may assist with processing and tracking grade requests submitted by departments within the College.
• Assists in preparing program status reports, proposals, budget summaries, accreditation-related materials, and other documentation as required to support Dean's Office operations.
• Supports financial processes within the Dean's Office by tracking expenditures, maintaining records, coordinating vendor payments, and assisting with account reconciliations in accordance with university guidelines.
• Provides administrative support to the Associate Dean of Graduate Programs and Accreditation by preparing and maintaining graduate program documentation, managing correspondence, and facilitating communication across college offices.
• Coordinates travel arrangements for Dean's Office personnel, faculty, and guest speakers related to program activities and events.
• Processes personnel actions as directed by the supervisor, including providing administrative and tracking support for the hiring of Graduate Assistants (GAs) and Graduate Teaching Assistants (GTAs) supporting graduate programs.
• Assists with program-specific training initiatives in coordination with the Program Manager.
• Drafts and prepares correspondence, forms, reports, and informational materials for distribution from the Dean's Office.
• Coordinates operational support functions within the Dean's Office, including ordering supplies, distributing mail, and submitting equipment repair requests.
• Initiates and maintains positive working relationships with internal and external stakeholders to support the mission and goals of RCVCOBE.
• Performs other duties as assigned.

Supervision Received

Special supervision from assigned supervisor.

Supervision Given

None.

Required Education

High school diploma or equivalent.

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

• Three (3) years of general office experience or other applicable experience related to the program, or
• One (1) year of the required experience with an Associate's degree or 60 college credit hours.

Preferred Experience

N/A

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office environment; some travel and weekend work may be required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other

Proficiency with Microsoft Office suite. Excellent customer service and communication skills. Capacity to multitask under pressure and respond professionally to all inquiries. Ability to interact in a professional manner with faculty, staff, students, and the public. Ability to exercise judgment and collaborate effectively in the solution of practical program relating to office operations and data collection.

Physical Capabilities

N/A

Employment Category
Full-Time

Minimum Salary
Commensurate with Experience

Posted Salary
Commensurate with Experience

Position Available Date
02/20/2026

Grant Funded Position
No

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of BirthGender
*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of Human Resources.

Quick Link
https://careers.utrgv.edu/postings/50295