Admin assistant Jobs in Nashville, TN

Summary

Seeking an experienced all-around Accounting Office Assistant. Previous automotive dealership experience is preferred. Previous Reynolds and Reynolds experience a plus.

Essential Duties

• Prepares and logs the daily deposit and checks for accuracy for dealership.
• Receipts all monies received from vehicle sales down payments, including credit cards daily.
• Balances and maintains the daily cash flow of sales from service and parts and any money coming in from vehicle sales.
• Maintains organization of completed agreements.
• Posting of warranty claims payments form.
• Posting Wholesales.
• Posting A / P invoices and processing A / P check runs.
• Places orders for office supplies for dealership.
• Coordinates Saturday lunch orders for the sales department.
• Processes dealer trades and wholesales to be stocked in, follows process set forth by the General Manager and Office Manager.
• Helps review and process deal folders for electronic scanning, make trade-in vehicle jackets and processes payoff checks when needed.
• Process and audit paperwork on deals and files.
• Assists with clerical duties as requested such as copying, scanning, filing, etc.
• Assists with maintaining the look and feel of the dealership.
• Assists the Manager with other projects and duties as assigned.

Responsibilities and Qualifications

What We Offer

We are an equal opportunity employer and prohibit discrimination / harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.