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Admin assistant Jobs in Norfolk, VA

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Admin assistant • norfolk va

Last updated: 4 hours ago

Contracts and Conditions Found Admin

Titan Talent Development, LLCChesapeake, VA, United States
Full-time

The Contracts & Conditions Found Administrator is responsible for identifying, documenting, and tracking Conditions Found (growth work) discovered during ship repair operations that fall outsid... Show more

Assistant Manager

Inside Out Your Comfort StorePortsmouth, Virginia, US
$20.00–$25.00 hourly
Full-time

Inside Out features Men's and Women's contemporary clothing, as well as weekend must haves.We offer all things comfortable and fun!.We are looking for someone with exceptional customer service skil... Show more

Dental Assistant

Affordable Dentures & ImplantsPortsmouth, VA, United States
Full-time

We are looking for a Dental Assistant to join our team! Affordable Dentures & Implants is an opportunity to do what you love and get paid to do it! You will enjoy a fulfilling career like no other ... Show more

Medical Assistant

Old Dominion UniversityPortsmouth, VA, United States
Full-time

This is a position for a Medical Assistant with the Department of Family Medicine at Macon & Joan Brock Virginia Health Sciences at Old Dominion University.Under direct supervision this position wi... Show more

Veterinary Assistant

Veterinary Practice PartnersChesapeake, VA, United States
Full-time

Edinburg Animal Hospital is hiring full-time Veterinary Assistants to work alongside our team of experienced veterinarians, skilled technicians, and devoted support staff to ensure each animal rece... Show more

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(Work At Home) Data Entry - Remote - Admin Assistant

FocusGroupPanelNorfolk, Virginia, United States
Remote
Full-time +1

We appreciate you checking us out! Work At Home Data Entry Research Panelist Jobs - Part Time, Full Time.This work-from-home position is ideal for anyone with a diverse professional background, inc... Show more

Remote Executive Assistant / Admin - AI Trainer ($30-$80 per hour)

MercorPortsmouth, Virginia, US
$30.00–$80.00 hourly
Remote
Full-time

Overview** We are hiring **Executive Assistant / Admin** professionals with experience in administrative or executive support roles.In this role, you will review, assess, and provide structured fee... Show more

Dental Office Assistant - Business Assistant

Bartram Family Dental CareChesapeake, VA, United States
Full-time

Dental Office Assistant - Business Assistant.Cedar Lakes Dental Care is looking for a Business Assistant to join our team.Heartland Dental believes that to provide exceptional lifetime care for pat... Show more

Assistant Manager

Papa John'sChesapeake, VA, United States
Full-time

Not much experience??? - - - WE TRAIN - - -.Advance your career in our Level Development Program.Pass a criminal background check.Locally owned and operated for 30 years.We would love to hear from ... Show more

Medical Assistant

AMN HealthcareNorfolk, VA, United States
$1,109.00–$1,143.00 weekly
Full-time

Childrens Ln, Norfolk, Virginia 23507 Weekly Pay * $ 1,109 - $ 1,143.Allied travel assignments are typically for 13 weeks and offer generous packages that include:.Accident and Short-term Disabilit... Show more

Quality Assurance Admin Assistant

WalashekNorfolk, VA, USA
$21.00–$26.00 hourly
Full-time
Quick Apply

The Quality Assurance Administrative Assistant provides administrative and document-control support to the Norfolk Quality Assurance Department.This position reports directly to the Norfolk Quality... Show more

Veterinary Assistant

VCA Animal HospitalsNorfolk, VA, United States
Full-time

VCA Animal Care Center is hiring a Veterinary Assistant to join our team.Schedule: Full-time, with rotating Saturdays.As a Veterinary Assistant, you'll play an important role in supporting our doct... Show more

Administrative Assistant

ESSENTIAL ANGEL CARE LLCNorfolk, VA, US
$25.00 hourly
Full-time +1

Suffolk, VA (Serving the Hampton Roads Area).Essential Angel Care is a compassionate home care agency dedicated to providing dependable, high-quality in-home care that promotes independence, dignit... Show more

Dental Assistant

Commonwealth DentistryChesapeake, VA, United States
Full-time

We are seeking a Dental Assistant to join our growing, group practice.As a Dental Assistant, you will have the opportunity to work with a staff that goes above and beyond to support each other and ... Show more

Assistant Store Leader (Assistant Manager)

7-elevenNorfolk, VA, United States
$12.75–$18.50 hourly
Full-time

Assistant Store Leader (Assistant Manager).Eleven is an iconic family of brands with over 86,000 locations, surpassing every retailer in the world.We revolutionize convenience, restaurants and fuel... Show more

Medical Assistant

Childrens Hospital of The King's DaughtersNorfolk, Virginia, United States, 23507
Full-time

The Medical Assistant is a multi-skilled individual that works in a healthcare setting to support the non-clinical and clinical functions of the service area.Functions within the Medical Assistant ... Show more

Assistant Manager

JcrewNorfolk, VA, United States
Full-time +1

We think shopping should be fun.As in scoring our exclusive collection of colorful, classic styles at prices that can't be beat.A fan of lots of options in amazing fits? You've got it.Looking for s... Show more

Administrative Assistant

Life Consultants Inc.Chesapeake, VA, US
$19.00–$21.50 hourly
Full-time

We are seeking a detail-oriented and organized Administrative Assistant to join our team at Life Consultants Inc.This role will provide crucial support to our team and contribute to the overall suc... Show more

Assistant Manager

Fuddruckers & Tropical SmoothieNorfolk, VA, US
Full-time
Quick Apply

Better Burgers and Better People Come join us at Fuddruckers!.We are searching for enthusiastic experienced Restaurant Managers to lead our talented teams.We are committed to our mission:.To delive... Show more

Assistant Manager

Panda Restaurant GroupChesapeake, VA, US
$23.00 hourly
Full-time

Are You Craving A Career With An Industry Leader?.Panda Express is searching for experienced leaders to join our store management team.Panda is 100% committed to the professional and personal devel... Show more

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Contracts and Conditions Found Admin

Contracts and Conditions Found Admin

Titan Talent Development, LLCChesapeake, VA, United States
30+ days ago
Job type
  • Full-time
Job description

Position Summary

The Contracts & Conditions Found Administrator is responsible for identifying, documenting, and tracking Conditions Found (growth work) discovered during ship repair operations that fall outside the original contract scope.

This role works closely with Operations teams and customers to ensure all newly identified work, delays, and discrepancies are clearly documented, communicated, and submitted for customer review and contract modification. This position is critical in ensuring the company captures all entitled work and avoids lost revenue due to undocumented scope changes.

Key Responsibilities

Conditions Found / Growth Work Management

  • Receive and document Conditions Found from Operations teams in the field
  • Review reported issues for clarity, completeness, and contractual relevance
  • Prepare and submit Conditions Found packages to customers for review and approval
  • Track all submitted Conditions Found through resolution (approved, denied, pending)
  • Maintain logs of all growth work, delays, and out-of-scope findings

Contract & Documentation Support

  • Ensure all Conditions Found align with contract requirements and are properly supported
  • Assist with documentation needed for contract modifications and change orders
  • Maintain organized records for audits, customer review, and internal tracking
  • Support tracking of impacts to cost, schedule, and production

Operations & Customer Coordination

  • Work directly with Superintendents, Project Managers, and Production teams to gather accurate field information
  • Communicate with customers regarding submitted Conditions Found and status updates
  • Follow up on pending items to ensure timely responses and decisions
  • Help bridge communication between field execution and contractual requirements

Reporting & Process Improvement

  • Track trends in Conditions Found to identify recurring issues or gaps in initial scope
  • Provide reporting to leadership on volume, status, and impact of growth work
  • Assist in improving internal processes for capturing and submitting Conditions Found efficiently

Qualifications

Required:

  • Strong organizational and documentation skills
  • Ability to work in a fast-paced environment with multiple priorities
  • Strong communication skills with both field personnel and customers
  • Proficient in Microsoft Office (Excel, Word, Outlook)
  • U.S. Citizenship (required for shipyard access and government work)

Preferred:

  • 2+ years experience in ship repair, construction, contracts, or project coordination
  • Experience with NAVSEA or government ship repair contracts
  • Familiarity with growth work, change orders, or out-of-scope documentation
  • Shipyard or marine industry experience
  • Understanding of how field conditions impact schedule and cost