Admin assistant Jobs in Pittsburgh, PA

Administrative Assistant Associate

University of Pittsburgh Physicians Department of Orthopaedics is hiring a full-time Administrative Assistant Associate to join their Comprehensive Foot & Ankle team at Mercy. This is a Monday through Friday daylight position with the hours of 8am to 4 : 30pm.

Purpose :

Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities :

Under direct supervision, provides general administrative support to a department or group of professionals.

Orders office supplies and maintains office equipment.

Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence / highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

Assists in researching, drafting, and / or abstracting routine reports. Compiles and analyzes basic information.

Answers, screens, and routes incoming calls and messages. Responds to routine questions.

Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

Greets, screens, and directs visitors to appropriate staff member.

High School diploma or equivalent.

Up to one year administrative experience preferred.

Working knowledge of word processing, electronic mail / calendar, spreadsheet, presentation, and database software

Ability to use applicable MS Suite products

Knowledge of business processes and procedures

Ability to use basic reasoning skills

Licensure, Certifications, and Clearances :

Act 31 Child Abuse Reporting with renewal

Act 33 with renewal

Act 34 with renewal

Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer / Disability / Veteran