Admin Jobs in USA

Job#: 3028448

Job Description:

Title: Executive Admin

Location: Hybrid in Bay Area CA (primarily remote with onsite a few times a month at one of the 3 offices Pleasanton, San Francisco, South Bay)

Contract: 6+ Month contract with high potential to convert full time / perm with client (based on performance)

Pay: $ - $ / hourly rate (range based on experience)

Job Summary

Under limited supervision, supports the head of a department by providing advanced level administrative support and general office duties of a highly responsible and confidential nature. Communicates with contacts at all levels in and outside of the organization. Typically reports to a director.

Major Responsibilities/Essential Functions

• Organizes and expedites flow of work for the department manager's office and the department in accordance to the manager's method of operation. Schedules appointments and makes arrangements for meetings, conferences, and travel. Broad experience with event planning for client/stakeholder engagement.
• Provides routine to moderately complex administrative support for the operations and procedures of the department. Prepares special reports that require gathering, comparing and summarizing data. Organizes and maintains files, correspondence and records. Handles and frequently accesses highly confidential and sensitive information. Initiates any follow-up action.
• Receives and screens telephone calls, letters, and/or visitors. Answers routine questions and provides information related to general department operations, policies and procedures using discretion for matters pertaining to confidential or sensitive information. Determines when to appropriately refer inquiries, requests
• or issues to managers or department staff members and follows up to ensure resolution on behalf of manager or department.
• Organizes and prepares routine correspondence for the department manager, as well as complex documents including reports, spreadsheets, presentations and various forms of communications documents requiring the integration of multiple office technology and software applications. May act as the department's office resource for word processing and spreadsheet application.
• Assists with tracking the department budget. Tracks and compiles expenses. Prepares monthly expense reports. May address issues to department manager.
• Interest in technology and cutting edge innovation ( Data Driven Decision Making, AI, Machine Learning, Robotics, etc.)

Job Qualifications:

• Minimum three (3) to five (5) or more years of experience performing administrative support functions for department managers.

• Minimum six (6) months of experience in coordinating and providing support to large complex projects.

• High School Diploma or General Education Development (GED) required.

• Experience with Technology based companies, Healthcare, or HealthTech companies.

• Excellent customer service skills.

• Demonstrate oral & written communication skills.

• Advanced level proficiency with MS Word, and intermediate to Sr. level proficiency with PowerPoint creation and Excel.

• Self-Starter mentality

• Event and meeting coordination (including in-person vendor/client events)

• Knowledge / Interest in technology and AI

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.