Admin Jobs in USA

People Administrator

Summit Line Construction is headquartered in Heber City, Utah with additional locations in Sandy and Provo, Utah. You can also find our offices in Northern California, Reno, Las Vegas and Phoenix with project locations across the western region. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment.

The People Administrator supports day-to-day People Operations functions across the employee lifecycle, including onboarding, data entry, compliance documentation, employee record management, testing coordination, employment verifications, and offboarding processes.

This role ensures accuracy, consistency, and compliance across all People transactions while supporting regional teams and internal stakeholders. The People Administrator executes established SOPs, maintains audit-ready records, and collaborates with field leadership to ensure timely and compliant processing of employee documentation. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a deadline-driven environment.

This role may report out of our Heber or Provo locations following a training period in Heber.

Key Responsibilities:

• Support People systems by entering and updating employee information, including new hires, employee status changes, terminations, and employment verifications.
• Accurately maintain digital employee files using standardized naming conventions and retention policies.
• Conduct Quality Assurance (QA/QC) reviews of onboarding packets, employee change forms, and personnel documentation to ensure compliance with internal SOPs and legal requirements.
• Track and escalate missing or incomplete documentation prior to payroll or compliance deadlines
• Assist with internal and external audits by maintaining organized, audit-ready records.
• Process employment-related documentation requests including Verifications of Employment (VOEs), wage audits, unemployment claims, garnishments, and other compliance inquiries.
• Ensure confidentiality, integrity, and security of employee information at all times.
• Generate reports as requested to support People Operations initiatives and continuous improvement efforts.

Onboarding & Offboarding Support:

• Process and validate new hire documentation.
• Coordinate and schedule pre-employment and compliance-related drug and alcohol testing.
• Process termination records.
• Ensure completion of final documentation, benefit removals, required notices, and proper record archiving.
• Support I-9 verification tracking and documentation audits.

Regional & Operational Support:

• Serve as an administrative point of contact for assigned regions, departments, or internal stakeholders.
• Respond to documentation and process-related inquiries from managers and office administrators.
• Provide cross-regional backup support during high-volume periods.
• Identify recurring documentation or process issues and communicate improvement opportunities to leadership.
• Participate in administrative projects, system updates, and process improvement initiatives as assigned.

Payroll Support:

• Support payroll processing by ensuring employee data is accurate, complete, and updated in People systems.
• Partner with payroll and People Operations to resolve discrepancies related to onboarding paperwork, employee changes, or terminations.
• Ensure employee records are current and compliant prior to payroll deadlines.

Qualifications:

• Basic understanding of People principles, practices, and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive information with confidentiality.
• High level of attention to detail and accuracy.
• Experience managing calendars, meetings, tasks, and deadlines.
• Familiarity with People software and Applicant Tracking Systems (ATS) is a plus.

Physical Demands:

• Sit for extended periods of time
• Use hands and fingers to operate a computer, keyboard, mouse, and other office equipment
• Communicate effectively in person, by phone, and electronically
• Stand and walk occasionally throughout the workday
• Reach with hands and arms
• Occasionally lift and/or move items up to 20 pounds (e.g., files, office supplies, equipment)
• Read printed documents and view information on computer screens
• Drug Free Workplace: New Employees must submit and successfully pass post offer drug screening

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

We offer an extremely competitive and comprehensive benefits package including: PTO that starts accruing DAY 1, 401K Immediate Vesting; employer match starting same day, several medical plans to choose from, Dental Plan and Vision Plan, Life insurance, short term & long-term disability, Paid Holidays, Pet Insurance, Employee discounts, EAP and Wellness Program, Identity Theft Protection and so much more!

Equal Opportunity Employer: All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.