Admin • usa
We are seeking an organized, dependable Administrative Assistant to support our office team, caregivers, and clients.This role is ideal for someone who enjoys helping others, communicating by phone... Show more
Dunkin's Diamonds is hiring for an Office Admin in our Mercato Store in Naples, Florida.Dunkin's Diamonds is a 3rd Generation Family Owned jewelry company that focuses on building life long relatio... Show more
IES Commercial Inc dba IES Electrical.This position is not eligible for visa sponsorship or work authorization support.Candidates must be authorized to work in the United States on a full-time basi... Show more
Manage the HireRight background check process, including initiating screenings, collecting documentation, and communicating with candidates.Coordinate hourly recruiting activities, including interv... Show more
BioTouch is a single-source, international provider for all mission-critical kitting and logistics needs.We partner with a wide range of medical facilities and healthcare providers to bring a highe... Show more
Hallmark Aviation Services is a premier airline customer service provider for some of the world's leading airlines.We contract with INTERNATIONAL & DOMESTIC AIRLINES to provide exceptional serv... Show more
ExpenseAnywhere Corporation, based in Monroeville, PA, is a global leader in cloud-based corporate spend management automation solutions.Our highly automated, touchless, advanced solutions help bus... Show more
Smart, Innovative, and Hard-working?.We are growing and need the right people with the right mindset.Join our family and find a home where you will enjoy working with your peers, be challenged to w... Show more
Work Schedule: 9am – 5:00pm (Mon- Fri).Maintain accurate employee personnel files and update caregiver records, certifications, licenses, and other HR documentation.Coordinate the onboarding proces... Show more
Rinvio is hiring a Commissioning Admin / Cx Admin to support commissioning documentation, turnover packages, test records, and closeout coordination for mission-critical MEP construction work in th... Show more
The Operations Administrator provides administrative and operational support to the Operations department by coordinating meetings, managing calendars, preparing reports and presentations, maintain... Show more
The Payroll Administrator is responsible for the accurate and timely processing of payroll for all dealership employees.This role ensures compliance with federal, state, and local payroll laws and ... Show more
Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of p... Show more
SharePoint Administrator Associate*.County of Sacramento - DTECH (Department of Technology).Sacramento Hybrid 3 Onsite /2 Remote.The Enterprise Content Management team facilitates document scanning... Show more
Responsibilities – Accounts Payable/Receivable Clerk:.Maintain payable control- verify invoices, verify account numbers, post invoices, reconcile statements, and prepare checks.Balance and reconcil... Show more
Location: Calgary, AB, Canada Job Type: Permanent Date: 6/10/2022 Job ID: RP915674610 Category: Office Professionals .If you are a talented and experienced Sales Coordinator, Rachael Pineau, C... Show more
There are numerous lottery retailers, and Jasper’s recognizes that what sets us apart from other.Guest service and our clean, bright, and safe locations.Guest is delighted with their experience at ... Show more
Answer and direct incoming phone calls professionally.Greet and assist visitors, clients, vendors, and guests.Receive, sort, open, and distribute incoming mail.Update and maintain company check spr... Show more
Must Have Technical/Functional Skills:.Database Installation and Configuration: Installing, configuring, and upgrading Teradata database systems, including software and utilities.User and Security ... Show more
The average salary range is between $ 33,150 and $ 79,944 year , with the average salary hovering around $ 40,953 year .
Reports to: Director of Human Resources
Salary: $40,000 per year
We are seeking an organized, dependable Administrative Assistant to support our office team, caregivers, and clients.
This role is ideal for someone who enjoys helping others, communicating by phone, and keeping information organized.
You will assist with daily office tasks, data entry, scheduling, and client and caregiver records.
Working with agency staff, you will help answer questions, coordinate updates, and keep daily operations running smoothly.
Office and Administrative Support
Answer and direct phone calls professionally, take accurate messages, and follow up on routine questions.
Assist with data entry, filing, scanning, copying, faxing, and incoming and outgoing mail.
Maintain organized and accurate client and caregiver records in agency software.
Help prepare meeting materials, take notes, and distribute updates as requested.
Monitor office supplies and assist with ordering as directed.
Assist with record reviews and audits by gathering documents and identifying missing information.
Client and Caregiver Support
Provide friendly, respectful assistance to clients, families, caregivers, and referral sources.
Receive service inquiries and referrals, collect basic information, and forward requests to the appropriate team member.
Assist with entering referral information, uploading documents, and tracking required paperwork.
Support insurance verification and authorization paperwork under the guidance of designated staff.
Communicate routine updates about schedules, services, and documentation.
Refer complaints, urgent concerns, and questions to a supervisor.
Scheduling and Personnel Support
Assist with creating and updating client and caregiver schedules in agency software.
Contact caregivers about availability and help coordinate coverage when scheduling changes occur.
Report unfilled shifts and scheduling concerns promptly to a supervisor.
Review caregiver clock-in and clock-out records and flag missing or incorrect entries for follow-up.
Collect and organize caregiver identification, licenses, and other required documents.
Assist designated staff with credential verification and scheduling competency reviews and performance evaluations.
Participate in on-call scheduling support, as assigned, after appropriate training.
Confidentiality and Teamwork
Protect confidential client and employee information and follow agency privacy procedures, including applicable HIPAA requirements.
Follow agency policies and procedures and complete required training.
Work cooperatively with office staff, caregivers, and management.
Perform other related administrative duties as assigned.
College degree or equivalent experience.
Professional, courteous phone manner and clear verbal and written communication.
A friendly, patient approach to working with older adults, families, and caregivers.
Basic computer skills, including familiarity with Google Workspace.
Strong attention to detail and the ability to keep records organized.
Ability to manage multiple tasks, adjust priorities, and ask for guidance when needed.
Dependability, willingness to learn, and ability to follow instructions.
Ability to handle sensitive information with discretion.
Previous experience in customer service, office support, scheduling, or healthcare is a plus, but is not required.
