Administration assistant Jobs in Miami, FL

Current Employees :

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The University of Miami / UHealth has an exciting opportunity for an Assistant Vice President, MSOM Administration. The Assistant Vice President, MSOM reports directly to the Dean on a wide variety of executive duties, and initiatives, and assumes responsibility for developing and implementing strategic plans and objectives regarding the MSOM operations as a senior executive liaison to the faculty and staff. The Assistant VP, MSOM Administration oversees MSOM budget operations, capital projects, annual events, and performance metrics toward our strategic goals; collaborates to improve HR and Finance business processes; forecasts / analyze the school’s various revenue streams, and ensures MSOM goals are achieved, and that faculty and staff thrive.

1. Provides operational direction in support of the Miller School of Medicine’s missions and goals.

2. Oversees all administrative functions including business management, human resources and personnel administration, information technology, communications, and facility management.

3. Develops long-range financial plans, including, but not limited to, revenue forecasting and analysis for tuition, gifts, grants, and other revenue streams

4. Manages annual expense operating budget by department / office, program / center, and account, suggesting allocation of resources.

5. Oversees the creation of monthly operational reports, performs variance analysis, and monitors actuals compared with projections.

6. Directs the development of strategic projections and analyzes the fiscal impact of proposals for new activities.

7. Oversees MSOM Budget operations, resolves complex operational issues, and provides guidance and expertise to faculty and staff. Coordinates use of funds in operations, ensuring compliance with terms and annual audit review

8. Leads key constituents to resolve complex operational issues and push forward operational and strategic priorities in support of MSOM goals.

9. Oversees MSOM operational policy development and implementation in partnership with the Dean and the Senior Cabinet leaders.

10. Serves as the AAMC Principal Officer and sends official correspondence on behalf of the Miller School to the LCME and AAMC.

11. Demonstrates judgment and diplomacy in working with diverse groups to address complex issues.

12. Develops and refines the necessary level of support services needed for continued success and strategic growth which may involve workforce planning and team building.

13. Directs and manages MSOM capital projects and assists the MSOM annual events as assigned by the Dean. Fosters effective partnerships across disparate groups to organize and facilitate decisions and ensure implementation.

14. Monitors MSOM performance measurements in accordance with the strategic plan.

15. Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with university policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations. Creates an effective control environment, conducts risk assessment, implements, and monitors controls.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.

Education :

Master's degree in relevant field

Experience :

Minimum 10 years of relevant experience, and a distinguished record of leadership accomplishments and excellence in administration

Knowledge, Skills, and Attitudes :

Knowledge of business and management principles.

Ability to direct, manage, implement, and evaluate department operations.

Ability to establish department goals and objectives that support the strategic plan.

Ability to effectively plan, delegate and / or supervise the work of others.

Ability to lead, motivate, develop, and train others.

Ability to exercise sound judgment in making critical decisions.

Commitment to the University’s core values.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click for additional information.

Job Status : Full time

Employee Type : Staff

Pay Grade :