Administration assistant Jobs in Nashville, TN

Who You'll Work With :

The Global Fund Administration department (“GFA”) is responsible for the oversight of approximately 600 pooled investment vehicles domiciled in the US, Luxembourg, Cayman Islands, as well as other global jurisdictions. These investment vehicles include 1940 Act mutual funds, Exchange Traded Funds (ETFs), Collective Investment Trusts (CITs), Luxembourg UCITS & AIFs, UK OEICs, Delaware Business Trusts (DBTs), hedge funds and alternative & structured products.

GFA has staff in the US, Luxembourg and Pune who oversee the day to day Net Asset Value (“NAV”) calculation as well as the regulatory and client reporting requirements for each product and distribution channel. GFA also provides support and guidance to AB’s business units including Portfolio Management, Legal & Compliance, Product Management & Development, Marketing, Sales, Transfer Agent, Investor Relations as well as external business partners.

What You'll Do :

We are seeking a Nashville, TN based candidate to fill a Fund Administration Analyst role within Global Fund Administration.

The Fund Administration Analyst plays a critical role in overseeing all activities associated with a group of pooled investment vehicles while providing support and guidance to colleagues and business partners. The role entails ensuring the accuracy and timeliness of deliverables as well as ensuring all requirements of our internal and external customers are managed efficiently and effectively. The position will multi-task, problem solve & troubleshoot, analyze and effectively communicate. The role is also expected to interact with and manage external business partners as well as initiate and lead process improvement initiatives.

GFA supports all activities associated with pooled investment vehicles for the firm. GFA’s mission is to provide “Best in Class Service” to each of our internal and external customers which includes, but not limited to, Portfolio Management, Legal & Compliance, Product Management & Development, Marketing, Sales, Transfer Agent, Investor Relations and business partners such as administrators and audit firms.

The key job responsibilities include, but are not limited to :

Oversee and analyze NAV calculation performed by delegated service provider for accuracy

Assist in audit coordination, audit query resolution and provide feedback on financial statements

Support jurisdictional tax and other regulatory reporting requirements

Ensure deliverable deadlines are monitored and achieved

Research and resolve any identified operational issues and notify management accordingly

Provide timely support to internal and external queries or requests

Collaborate and communicate with team members as well as business partners

Participate in process documentation, training, improvement proposals and implementation

Assist with ad hoc special projects including fund launches, liquidations, data requests, etc.

Understand trial balance activities including income, expenses (including management & incentive fees), derivative transactions, currency implications and dividend distributions

Ensure fund compliance with relevant regulatory bodies (i.e. IRS, SEC, CSSF, etc.)

What makes this role unique or interesting (if applicable)?

GFA oversees all of AB’s pooled investment vehicles which lends itself to potential exposure across an array of products, processes and jurisdictions. Additionally, GFA is an oversight group where there is more opportunity for analyzing and problem solving.

What is the professional development value of this role, i.e., what learning and professional growth does the role offer the candidate?

The oversight nature of this role allows one to apply accounting knowledge and experience in more analytical capacity. As GFA oversees all of AB’s pooled investment vehicles, there is potential for exposure across an array of products, processes and jurisdictions. GFA prefers to promote from within when the opportunity arises.

What We're Looking For :

The ideal candidate would have a minimum of 3 years of experience in the mutual fund or finance industry as well as a 4 year college degree with a business major (preferably accounting or finance). Experience with a fund administrator or audit firm is preferred.

Skills :

The candidate should have proficient accounting knowledge, preferably in fund valuation. The role requires excellent analytical skills, communication skills, organizational skills and problem solving skills.

The candidate should possess proficiency in standard desktop applications such as Excel, Outlook, Word. Advanced Excel skills such as macro writing would be a plus.

Special Knowledge (if applicable) :

Familiarity with review of annual reports, tax reporting and regulatory requirements would be beneficial.

Process management / improvement experience is preferred.

Who We Are :

As a leading global investment management firm, AB fosters diverse perspectives and embraces innovation to help our clients navigate the uncertainty of capital markets. Through high-quality research and diversified investment services, we serve institutions, individuals, and private wealth clients in major markets worldwide. Our ambition is simple : to be our clients’ most valued asset-management partner.

With over 4,400 employees across 51 locations in 25 countries, our people are our advantage. We foster a culture of intellectual curiosity and collaboration to create an environment where everyone can thrive and do their best work. Whether you're producing thought-provoking research, identifying compelling investment opportunities, infusing new technologies into our business, or providing thoughtful advice to clients, we’re looking for unique voices to help lead us forward. If you’re ready to challenge your limits and build your future, join us.

Nashville, Tennessee