Administration Jobs in Baltimore, MD

Senior Manager, Fund Administration

At Transamerica Asset Management, high performance, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential unleashed by leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests. Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.

Today, we're part of an international holding company, Aegon, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what's important to them. Transamerica Asset Management (TAM) is a division within Aegon Asset Management, an active global asset management firm with investment capabilities that span public and private markets across asset classes, sharing a common belief in fundamental, research-driven active management.

As the Senior Manager, Fund Administration, you will lead the development, governance, and execution of strategic fund administration initiatives across mutual funds and exchange-traded funds (ETFs). This role is responsible for driving initiatives from concept through implementation, including stakeholder collaboration, Board and governance committee approval processes, execution planning, and post-implementation oversight.

The Senior Manager serves as a key partner to internal stakeholders, external service providers, and senior leadership to identify opportunities for operational enhancement, risk mitigation, regulatory alignment, and improved shareholder outcomes. The role also provides leadership in issue management, including the vetting, documentation, root cause analysis, remediation, and resolution of operational, compliance, and service-related matters, ensuring appropriate governance, transparency, and sustainable corrective actions. The Senior Manager will foster a strong control environment, ensuring adherence to regulatory requirements, governance standards, and organizational objectives. Through strategic leadership and effective execution, the Senior Manager drives continuous improvement, operational excellence, and scalable solutions that support the evolving needs of the fund complexes.

Responsibilities:

• Manage the end-to-end governance process for fund administration initiatives, including stakeholder alignment, preparation of Board and committee materials, presentation support, approval tracking, and implementation oversight to ensure timely and effective execution.
• Lead cross-functional implementation efforts for approved initiatives, coordinating operational readiness, registration statement inputs, fund setup activities, and post-implementation validation.
• Serve as an escalation point for fund administration issues and operational events, leading issue vetting, impact assessments, root cause analysis, corrective action planning, and sustainable resolution across internal teams and external service providers.
• Develop and deliver Board and committee reporting related to strategic initiatives, operational risks, service provider oversight, valuation matters, financial reporting, tax, expenses, 15(c) processes, and key fund administration metrics.
• Support the oversight of regulatory reporting and disclosure requirements, ensuring filings, shareholder communications, and regulatory submissions accurately reflect organizational changes, initiative outcomes, and regulatory obligations.
• Support treasury-related activities and governance matters, including fund expense monitoring, fee arrangements, liquidity facilities, valuation escalations, and other fund-level financial oversight responsibilities.
• Support governance and resolution activities related to NAV oversight exceptions, pricing challenges, fair valuation matters, and operational errors, ensuring appropriate documentation, escalation, remediation, and Board reporting where required.
• Lead service provider oversight and strategic relationship management, evaluating performance against service-level agreements and key performance indicators, identifying improvement opportunities, and driving accountability for issue resolution and process enhancements.
• Champion continuous improvement across the fund administration function, identifying opportunities to strengthen controls, streamline processes, improve scalability, reduce risk, and enhance operational effectiveness.
• Maintain a robust governance and control environment through documented procedures, risk assessments, quality reviews, monitoring activities, and partnership with internal teams and external providers.

Qualifications:

• Bachelor's degree in accounting, finance, business, or related field.
• Eight years of experience in registered fund administration ('40 Act mutual funds and/or ETFs), fund accounting, financial reporting, or product implementation.
• Expertise in board reporting and SEC filing processes for mutual funds and ETFs.
• Strong understanding of fund operations, including NAV calculation, custody, transfer agency, valuation, liquidity, and expense management.
• Excellent project management, organization, and communication skills.
• Proficient in MS Word and Excel.

Preferred Qualifications:

• Certified Public Accountant (CPA) or Master of Business Administration (MBA).
• Experience as an Assistant Treasurer or comparable role.
• Prior oversight of third-party administrators, custodians, index providers, or authorized participants.
• Experience with automation tools, data quality controls, and board portal technologies.

The salary for this position generally ranges between $150,000 - $170,000 annually. This range is an estimate, based on potential qualifications and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.

Additionally, the position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company's discretion.

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees.

Compensation Benefits:

• Competitive Pay
• Bonus for Eligible Employees

Benefits Package:

• Pension Plan
• 401k Match
• Employee Stock Purchase Plan
• Tuition Reimbursement
• Disability Insurance
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employee Discounts
• Career Training & Development Opportunities

Health and Work/Life Balance Benefits:

• Paid Time Off starting at 160 hours annually for employees in their first year of service.
• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
• Parental Leave fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
• Adoption Assistance
• Employee Assistance Program
• College Coach Program
• Back-Up Care Program
• PTO for Volunteer Hours
• Employee Matching Gifts Program
• Employee Resource Groups
• Inclusion and Diversity Programs
• Employee Recognition Program
• Referral Bonus Programs

Job and compensation levels depend upon an applicant's qualifications including the extent of candidate's relevant experience and other job-related factors and will be determined by hiring supervisors/managers and HR.

At Transamerica Asset Management, we are committed to fostering a diverse workforce and an inclusive culture. We are more than an Asset Management firm we are a people business, and we recognize that delivering excellent client outcomes comes from embracing diverse perspectives. We value diversity in the full range of human uniqueness without limitation including race, gender, ability, language, culture, beliefs, age, origin, background, perspectives and experiences.

Equal Opportunity Employer: AEGON USA Realty Advisors, LLC, is an Equal Employment Opportunity/ Affirmative Action Employer and does not discriminate against any applicant or employee because of age, religion, sex, gender identity, genetic information, race, color, national origin, pregnancy, sexual orientation, marital status, participation in the uniformed services (e.g. U.S. Armed Forces, National Guard), physical or mental disability, or any other status protected by federal, state, or local equal employment opportunities laws. Applicants with physical or mental disabilities may be entitled to a form of reasonable accommodation under the Americans with Disabilities Act and certain state and local laws. A reasonable accommodation is a change in the way things are normally done which will insure equal employment opportunity without imposing undue hardship on the Aegon Companies. Please contact: applicantsupport@aegonusa.com if you are a job seeker with a disability, or are assisting someone with a disability, and require assistance to apply for one of our jobs. Technical Assistance: If you experience technical problems during the application process, please email applicantsupport@aegonusa.com.