Exempt

Driving Required

PATH is seeking candidates passionate about helping others make a positive change in their lives to join our Quality Assurance & Compliance team as the Contracts Administration Specialist at the RHC Office.

ABOUT PATH

Since its foundation in 4, PATH (People Assisting The Homeless) has pioneered bold and effective approaches to assist people experiencing homelessness. PATH operates services throughout California, connecting our clients to a comprehensive continuum of homelessness prevention, street outreach, employment preparation and placement assistance, individualized case management, supportive services, interim housing, and permanent supportive housing.

ABOUT THE JOB

As part of the Quality Assurance & Compliance team, the Contracts Administration Specialist is responsible for contract administration including drafting, preparing, processing and tracking contracts and amendments for PATH with its funders and subcontractors. The position is also responsible for administration of contracts and grant data in PATH’s contracts management system.

Position Responsibilities include :

• Serve as an administrator for the contract management system.
• Execute, track, and report on PATH’s government and public grant portfolio.
• Perform review of incoming program contracts and grants. Notify applicable staff of receipt and acknowledgement of contract scope, budget and provisions. Outline contract compliance provisions for implementation.
• Serve as an expert on grant compliance and interpretation of OMB Circulars and applicable government regulations.
• Collaborate with leadership to create contract boilerplates for agreements and amendments between PATH and its sub-contractors and professional service contractors.
• Further develop agreements, and MOUs pertaining to grant awards for contracted services, in collaboration with program and fiscal management. Ensure accurate Statements of Work, Budgets and contract provisions are integrated into the agreements and amendments.
• Draft, prepare, process and track contracts and amendments between PATH and its sub-contractors and professional services contractors.
• Process and maintain current file of documentation needed to verify subcontractor obligations stipulated in agreements and amendments.
• Research regulations governing funds received from Federal, State, and local government to prepare contracts for PATH and its contractors.
• Enter contract data and processing information into the contract management system
• Prepare reports on contracting metrics on a weekly and monthly basis for submission to leadership
• Assist in the preparation and delivery of other reports generated from the contract management system by other departments as directed
• Perform data quality reviews of data entered into the contract management system
• Must demonstrate a commitment to diversity, equity, and inclusion through inclusive service delivery, continued learning and development, modeling inclusive behaviors, contributing to an inclusive work environment, proactively mitigating bias in internal and external systems as well as interactions with internal and external stakeholders.
• Perform all other duties as assigned or required.

WHAT YOU BRING

We’re looking for candidates with :

PREFERRED QUALIFICATIONS

MINIMUM QUALIFICATIONS

MANDATORY REQUIREMENTS

Regardless of qualifications, candidates must :

DRIVING

Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must :

EMPLOYMENT ELIGIBILITY

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.

FLEXIBLE WORK

We are a California employer. Therefore, all regular and customary work must be performed within the state. Approval for work outside of the office, does not establish approval for work to be conducted outside of California.

WHAT WE OFFER

In addition to a rewarding work environment, we offer our employees a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan.

READY TO MAKE A DIFFERENCE THROUGH ACTION?

If this position sounds like a fit, please submit your application today. A resume is required.

PATH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PATH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

PATH will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

PATH is dedicated to racial and social justice by centering equity in our service delivery and maintaining a diverse and inclusive work environment for the communities we serve. We seek awareness and insight from witnessing the stories of our clients and learning from the experiences of our staff to ensure impactful systems change. If people are empowered, they can bring their authentic, whole selves to work and when people feel like they belong, they can become part of a unified effort of ending homelessness for all.