Administrative analyst Jobs in USA

TARGET CLOSE DATE : 03 / 07 / 2025

PAY GRADE : Grade 21

TYPE : Full time

JOB SUMMARY :

Administrative Analysts are responsible for performing and / or overseeing administrative and human resource functions within their respective departments. These employees perform a wide variety of tasks and participate in numerous projects that are dependent on their assignment within their jurisdiction and / or department. Administrative Analysts commonly provide support for senior staff, and are responsible for communication activities with both internal and external entities (e.g., contractors, other jurisdictions, citizens, customers). Employees in this position may be responsible for managing and reviewing payroll information, tracking personnel leave time, monitoring their department's budget, developing onboarding procedures for new hires, managing inventory, and / or supervising the billing function of their area.

COMPENSATION & BENEFITS :

Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.

Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency.

Birmingham $46,904 - $72,779

Fairfield $41,912 - $65,000

Health Department $52,104 - $80,828

Jefferson County $51,105 - $79,289

Mountain Brook $58,011 - $90,001

Personnel Board $46,716 - $72,488

MINIMUM QUALIFICATIONS :

The following are job-related qualifications that are required for employment consideration for this position :

• Work experience planning, coordinating, managing, and evaluating projects (e.g., identifying resources, establishing timelines and goals for oneself and / or others, evaluating impact).
• Work experience conducting research, including collecting data, tracking, analyzing, and interpreting data (e.g., tracking project data, processing payroll, processing disciplinary action).
• Work experience writing reports that outline or summarize proposals, research, projects, etc., to include providing outcomes, and recommendations (e.g., grant applications, community / process improvement plans, policy analysis).
• Work experience performing administrative functions including coordinating schedules, drafting correspondence, and maintaining and updating files and records in order to support professional staff.
• Work experience communicating with a broad range of stake holders to include the general public, professional staff, and upper level management through email, reports, oral presentations, etc.

PREFERRED QUALIFICATIONS :

The following are job-related qualifications deemed desirable by Merit System agencies. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection process.

TYPICAL JOB DUTIES :

PHYSICAL DEMANDS :

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Job may involve occasional light lifting of items or objects weighing up to 25 lbs.

WORK ENVIRONMENT :

Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT :

The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Each Merit System member city / agency operate its own equal employment opportunity policies available on the individual city / agency website.

ACCOMMODATION :

To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at [email protected] or phone at 205-279-3500 (select option 1) Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.

NOTE :

This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER :

This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.