Administrative assistant Jobs in Carlsbad, CA

Job Description

Job Description

Description :

Company : St. Patrick Catholic School

Location : 3820 Pio Pico Dr., Carlsbad, CA 92008

Reports to : Principal

Type : Full-time, Regular

FLSA Status : Non-exempt; hourly

Pay Rate : $28 - $32 Per Hour

The Administrative Assistant at the school handles a wide range of administrative and clerical duties. These responsibilities include preparing reports and documents, maintaining accurate records, greeting and engaging with the public, ensuring exceptional customer service in all office interactions, and fostering a welcoming and supportive environment for all stakeholders . The role also involves collaborating effectively with staff, students, and parents. Key duties and responsibilities include, but are not limited to, the following :

Primary Duties and Responsibilities :

• Runs the school office in a professional manner
• Maintains copiers and other office equipment
• Answers the phones and greets visitors
• Maintains sign-out sheets and issues visitor passes when needed
• Provides secretarial support to administration and staff
• Sends, receives, and distributes mail daily
• Completes annual reports as needed for administration and Dioceses
• Maintains school bell schedule, emergency drill protocol, gate code access for parents, faculty and staff
• Work with Parent-Teacher Group (PTG) on after hours events
• School Calendar : Maintains daily changes and updates to the Month-at-a-Glance calendar
• School website : Updates the school website regularly.
• Student supervision : Provides supervision during recess / lunch if needed.
• Communication outreach : Provides upcoming event information for weekly family communication.
• Marketing : Support school principals in creating and updating marketing materials for the school and keeping the school website up to date.
• School Newsletter : Create and distribute weekly school newsletter
• Performs other duties as assigned by principal

Requirements :

Religious Qualifications :

Professional Qualifications :

Physical Requirements :

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a phone system. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and / or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

St. Patrick Catholic School, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace.

All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.