Administrative assistant Jobs in Chicago, IL

Administrative Assistant 6-Month Contract

Location : Chicago, IL

Industry : Financial Services

Compensation : $25 $28 / Hour

Work Schedule : Hybrid 3 days onsite, 2 days remote

Benefits : This position is eligible for medical, dental, vision, and 401(k).

About Our Client : Addison Group is hiring for our client, a leading financial services firm located in downtown Chicago. The team operates in a dynamic, fast-paced investment banking environment and is seeking a polished, detail-oriented Administrative Assistant to provide high-level support to the department. This role offers excellent exposure within a professional organization and the opportunity to strengthen your administrative career in a corporate setting.

Job Description

This Administrative Assistant will provide day-to-day operational and administrative support to a busy investment banking team. The ideal candidate thrives in a fast-moving, professional environment and has experience coordinating schedules, managing travel, and processing expenses in a corporate or financial services setting.

Key Responsibilities

• Provide comprehensive administrative support to the investment banking team and assist other administrative staff as needed.
• Manage complex calendars, coordinate internal and external meetings, and arrange travel logistics (domestic and international).
• Prepare correspondence, meeting materials, and client-facing documents with accuracy and confidentiality.
• Process and reconcile expense reports and invoices using Concur.
• Maintain organized records and databases to ensure efficient access to information.
• Support department operations including project coordination, vendor communication, and office management tasks.
• Collaborate cross-functionally to assist with events, meetings, and special projects.

Qualifications

Additional Details

Perks

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.