Administrative assistant Jobs in Chicago, IL

BID / JOB ANNOUNCEMENT

Administrative Assistant - POSTING UPDATED AND EXTENDED

Chicago Department of Aviation

Security Division - I.D. Badging

Number of Positions : Seven (7)

Additional vacancies possible pending budget approval)

Starting Salary : $50,424.00

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS : Apply on the bid site : https : / / chicago.taleo.net / careersection / 103 / jobsearch.ftl?lang=en AND

1. Check the box on your profile titled Currently employed by the City of Chicago

2. Enter your employee ID (located on your pay stub labeled 'payee / employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11 : 59pm CDT on March 10 , 2025

Under general supervision, the class performs administrative, clerical, and secretarial duties for the Security Division.

Essential Duties :

• Enter all relevant ID badge applicant information into Pro-Watch.
• Take fingerprints of ID badge applicants.
• Take photo of ID badge applicant.
• Screen ID badge application for required information and signatures.
• Serve as 'Proctor' for Advance Driver Testing.
• Serve as 'Proctor' for SIDA video training.
• Telephonically coordinate with CBP Agent regarding Hologram approval / removal.
• Confirm applicant's identity via two acceptable forms of ID.
• Print ID badge.
• Greet applicants and thank them for coming.
• Process ID badge applicants as a 'special group.
• Be available to work overtime as assigned by supervisor.

Additional duties may be required for this position.

CHICAGO DEPARTMENT OF AVIATION

Location : O'Hare International Airport and Midway International Airport

Division : Safety and Security Division

Days Off : Saturday and Sunday

Shift : Monday-Friday

Hours : 7 : 00 A.M. - 3 : 00 P.M., 8 : 00 A.M. - 4 : 00 P.M., 8 : 30 A.M. - 4 : 30 P.M.

Shift May Varies due to Operation)

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Minimum Qualifications : Two years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

NOTE : A valid State of Illinois driver's license is required.

NOTE : The candidates selected for hire must pass an airport background check and a Security Threat

Assessment.

Selection Requirements : This position requires bidders / applicants to successfully complete an interview which will include a universal assessment. The interviewed candidate(s) who possess the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees benefits please visit our benefits website at :

https : / / www.chicago.gov / city / en / depts / fin / benefits-office.html

For Information on our salary and title structure visit our classifications website at :

https : / / www.chicago.gov / content / dam / city / depts / dhr / supp_info / JobClassification / 2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION : Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment / Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY : To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and / or residents of Socio-Economically Disadvantaged Areas (SEDA) and / or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor